Procurement Specialist – Non-Trade & Internal Supplies

CTT.Synergy Corporation; Metro Manila; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

CTT.Synergy Corporation is seeking a proactive, detail-oriented Procurement Specialist – Non-Trade & Internal Supplies to manage end-to-end purchasing for non-resale goods, operating materials, and fixed assets across multiple hubs.

You will lead supplier sourcing, negotiate terms, enforce governance, monitor budgets, and ensure compliant procurement processes with ERP systems and asset management tools.

Qualifications

• 3+ years of progressive procurement/purchasing experience, focusing on non-trade items, fixed assets, or operational supplies in retail, quick-commerce, FMCG, or logistics.
• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, Finance, or related field.
• Strong track record in vendor negotiation, contract drafting, and strategic sourcing.
• Proficiency in ERP purchasing modules (e.g., SAP, NetSuite, Odoo), advanced Excel/Google Sheets, and inventory/asset management systems.
• Excellent numerical comprehension, financial acumen, and ability to analyze spend metrics to identify cost reductions.
• High integrity, exceptional negotiation skills, clear communication, and cross-functional collaboration.

Responsibilities

• Internal & Operating Supplies Purchasing: manage end-to-end purchasing for non-trade items, store consumables, packaging, warehouse supplies, IT hardware, and admin materials.
• Forecast demand with store managers and logistics to maintain optimal inventory of internal consumables.
• Process PRs into POs with timely delivery across hubs and locations.
• Assets & Equipment Procurement: handleCapEx and operational assets such as refrigeration units, shelving, forklifts, POS devices, and warehouse hardware; ensure specs align with standards and safety compliance.
• Coordinate with maintenance, operations, and technical teams to ensure asset delivery, installation schedules, and vendor SLAs.
• Supplier Management & Negotiation: identify, evaluate, onboard vendors; conduct RFQs and bidding to negotiate price, terms, and lead times; build vendor scorecards.
• Cost & Budget Management: monitor spend against budgets; identify cost-saving opportunities and bulk purchases; benchmark market prices for service contracts.
• Procurement Governance & Compliance: enforce procurement policies, approvals, contracts, and SOPs; audit PR-to-PO workflows and maintain records.

Skills

Procurement

Vendor management

ERP systems

Excel proficiency

Inventory management

Education

Bachelor's degree

Tools

SAP

NetSuite

Odoo

Job description

Position Summary

We are seeking a proactive, detail-oriented Procurement Specialist – Non-Trade & Internal Supplies to manage end-to-end purchasing operations for non-resale goods, operating materials, and fixed assets. In this role, you will lead supplier sourcing, maintain strong vendor partnerships, drive cost optimization, and enforce internal governance to support our expanding retail footprint.

Key Responsibilities

1. Internal & Operating Supplies Purchasing

• Manage end-to-end purchasing for non-trade items, including store consumables, packaging materials, warehouse operational supplies, IT hardware, and administrative materials.

• Collaborate with store managers, logistics teams, and office admin to forecast demand and maintain optimal inventory levels of internal consumables.

• Process purchase requisitions (PRs) into purchase orders (POs) efficiently, ensuring timely delivery across all hubs and locations.

2. Assets & Equipment Procurement

• Handle procurement for capital expenditure (CapEx) and operational assets, such as refrigeration units, shelving, forklifts, POS devices, and warehouse hardware.

• Coordinate with maintenance, operations, and technical teams to ensure specs for equipment align with operational standards and local safety compliance.

• Oversee asset delivery, installation schedules, and vendor service-level agreements (SLAs) for equipment maintenance.

3. Supplier Management & Negotiation

• Identify, evaluate, and onboard qualified vendors and contractors across non-trade categories.

• Conduct strategic sourcing activities, request for quotations (RFQs), and competitive bidding to negotiate favorable price, payment terms, and delivery lead times.

• Build and manage vendor scorecard systems to track pricing accuracy, delivery timeliness, product quality, and SLA compliance.

4. Cost & Budget Management

• Monitor non-trade procurement spend against departmental operational and capital budgets.

• Identify cost-saving opportunities, bulk-purchase discounts, and standardized supply contracts to reduce overall operating expenses without compromising quality.

• Perform regular market price benchmarking to ensure competitive rates across all service contracts and supply categories.

5. Procurement Governance & Compliance

• Enforce adherence to BuiltaMart’s procurement policies, approval matrix, and internal controls.

• Ensure all purchasing agreements, contracts, and vendor documentations comply with legal, tax, and company standard operating procedures (SOPs).

• Audit PR-to-PO workflows and maintain organized, audit-ready purchasing records and vendor documentation.

Qualifications & Requirements

• Experience: 3+ years of progressive procurement/purchasing experience, with a heavy focus on non-trade items, fixed assets, or operational supplies in retail, quick-commerce, FMCG, or logistics industries.

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, Finance, or a related field.

• Vendor & Contract Management: Strong track record in vendor negotiation, contract drafting, and strategic sourcing.

• Technical Skills: Proficiency in ERP purchasing modules (e.g., SAP, NetSuite, Odoo), advanced Excel/Google Sheets, and inventory/asset management systems.

• Analytical Mindset: Excellent numerical comprehension, financial acumen, and ability to analyze spend metrics to identify cost reductions.

• Soft Skills: High integrity, exceptional negotiation skills, clear communication, and the ability to collaborate effectively across cross-functional operational teams