Procurement Specialist - Project Based

Belo Medical Group, Inc.; San Juan; On-site; PHP 480,000 - 600,000; Full time

Job summary

Belo Medical Group, Inc. is seeking a proactive Procurement Specialist to oversee procurement for both warehouses and branches. You will source suppliers, prepare purchase orders, and ensure timely deliveries to multiple locations.

Strong negotiation and ERP proficiency are essential to maintain stock levels and cost efficiency. Ideal candidates will have a background in procurement processes, excellent supplier relationship skills, and the ability to manage orders from requisition to delivery

Qualifications

• Bachelor's degree in Business, Supply Chain Management, Procurement or related field.
• Experience in procurement for warehouse and branch operations is preferred.
• Excellent knowledge of procurement processes including sourcing, negotiating and order management.
• Strong communication skills to manage suppliers, internal teams and clients.
• Solid negotiation skills for cost-effective procurement.
• Proficiency with procurement software and ERP systems.
• Strong organization and attention to detail with ability to multitask.

Responsibilities

• Oversee procurement for warehouse and branch requirements, ensuring timely and cost-efficient supply.
• Coordinate with warehouse/branch teams to prepare accurate purchase orders based on inventory.
• Source new suppliers, evaluate offerings, and manage vendor relationships.
• Negotiate favorable terms and monitor supplier performance against SLAs.
• Prepare and track purchase orders with quantities, specs, prices and delivery dates.
• Maintain inventory levels and work with logistics to ensure timely deliveries.
• Generate reports on procurement activities, supplier performance, and inventory.
• Ensure compliance with company policies and procedures.

Skills

Procurement processes

Supplier negotiation

Order management

Communication

Organization

Teamwork

Education

Bachelor's degree in Business/SCM/Procurement

Tools

ERP systems

Job description

We are looking for a proactiveProcurement Specialist to oversee the procurement processes for both warehouse and branch purposes. This role involves sourcing suppliers, preparing purchase orders, and ensuring timely delivery of goods to both warehouses and branches. The ideal candidate will have a strong understanding of procurement processes, excellent supplier negotiation skills, and the ability to manage orders effectively to ensure that clients receive their products as requested.

Key Responsibilities:

Procurement Management for Warehouse and Branches:

• Oversee procurement operations for both warehouse and branch requirements, ensuring the timely and cost-effective supply of goods and materials
• Coordinate with internal teams (warehouse managers, branch managers) to understand procurement needs and prepare accurate purchase orders based on inventory requirements
• Maintain inventory levels to ensure that both warehouse and branches have adequate stock without overstocking

Supplier Sourcing and Relationship Management:

• Source new suppliers, evaluate their offerings, and establish reliable vendor relationships to meet the company's procurement needs
• Negotiate favorable terms and pricing with suppliers to ensure cost efficiency and the best possible service delivery
• Manage existing supplier relationships, monitor supplier performance, and resolve any issues related to product quality, delivery schedules, or pricing discrepancies

Purchase Order Preparation and Tracking:

• Prepare and issue purchase orders for warehouse and branch requirements, ensuring all necessary details (quantities, specifications, prices, and delivery dates) are included
• Track the progress of purchase orders to ensure timely deliveries, following up with suppliers as necessary to resolve any delays
• Monitor the status of orders to ensure that both warehouse and branch needs are met within required timelines

Inventory and Stock Management:

• Ensure that warehouse inventory levels are consistently monitored and maintained to meet operational demands
• Coordinate with the warehouse team to ensure that goods are received, stored, and distributed properly
• Assist in stocktaking processes and help identify trends or issues that may impact supply chain efficiency

Ensuring Timely Client Deliveries:

• Work closely with the logistics team to ensure that products are delivered to clients from both warehouses and branches on time
• Address any supply chain or delivery issues that may impact client satisfaction, working proactively to find solutions

Procurement Documentation and Record-Keeping:

• Maintain accurate and up-to-date procurement records, including purchase orders, supplier agreements, and delivery documents
• Ensure compliance with company procurement policies and procedures
• Generate reports on procurement activities, supplier performance, and inventory management

Compliance and Vendor Evaluation:

• Ensure that all procurement activities are in compliance with legal and company standards
• Conduct regular supplier evaluations to assess performance in terms of pricing, quality, and timely delivery
• Assist in reviewing contracts and negotiating terms with suppliers, ensuring they align with company goals and procurement standards

Other Duties:

• Perform other duties as required by the procurement and supply chain teams, including assisting in the preparation of reports or supporting operational needs across departments

Required Skills and Qualifications:

• Bachelor’s degree in Business, Supply Chain Management, Procurement, or a related field
• Preferably with experience in procurement, preferably with experience in both warehouse and branch operations
• Strong knowledge of procurement processes, including supplier sourcing, negotiation, and order management
• Excellent communication skills to manage relationships with suppliers, internal teams, and clients
• Solid negotiation skills to ensure cost-effective and efficient procurement
• Proficiency in procurement software and systems (e.g., ERP systems)
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities simultaneously
• Ability to work independently and as part of a team to ensure procurement goals are met