Procurement Specialist

ENGAGIS; Philippines; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

ENGAGIS is seeking a Procurement Specialist to drive tech-focused purchasing, overseeing IT hardware, software licenses, cloud services, and related resources to ensure timely, cost-effective acquisitions. You will partner with the Procurement Manager on negotiations and supplier relationships, while acting as a subject-matter expert and individual contributor.

Mentoring of juniors is possible but no management duties.

Qualifications

• Bachelor's degree in Business Management or Accounting.
• Minimum 5 years of procurement administration experience.
• Strong English communication skills, verbal and written.
• Proficient in MS Office; experience with CRM and Netsuite.
• Excellent attention to detail and vendor liaison ability.

Responsibilities

• Coordinate supplier and vendor activities and track performance.
• Raise and manage purchase orders; perform stock reconciliation.
• Ensure purchasing documentation meets standards and maintain records.
• Update internal teams on order status and deliveries; professional vendor interactions.
• Research market and vendors; contribute to sourcing strategy and recommendations.
• Assist Procurement Manager in pricing negotiations and vendor management.

Skills

English communication

MS Excel

CRM databases

Netsuite experience

Analytical thinking

Education

Bachelor's Degree in Business Management or Accounting

Tools

Netsuite

ERP systems

Job description

Overview of the Role:

We are looking for an experienced and strategic Procurement Specialist to help drive our technology-driven purchasing operations. In this role, you will oversee the timely and cost-effective acquisition of IT hardware, software licenses, cloud services, and other tech-related resources essential to our business.

Beyond managing core purchase order processes, you’ll partner closely with the Procurement Manager on complex supplier negotiations, vendor relationship management, and strategic sourcing initiatives, while working across internal teams and finance to strengthen procurement processes and outcomes.

This role entails focusing primarily on being a subject matter expert and individual contributor. And May mentor junior employees but will not manage people.

If you have mastered procurement administration, thrive in a fast-paced, innovation-focused environment and either have a strong track or ready for the next step in negotiation, supplier management, and tech-savvy decision-making, then we want you on our team!

What Your Day to Day Looks Like:

• Supplier & Vendor Coordination - maintain accurate supplier records, liaise with vendors and warehouse teams, and help track supplier performance and any issues that arise
• Purchasing & Order Processing - raise and manage purchase orders, and carry out stock reconciliation to keep inventory accurate
• Compliance & Reporting - make sure purchasing documentation meets company standards, and keep a clear record of procurement activity
• Stakeholder Communication - keep internal teams informed on order status and deliveries, and represent Engagis professionally in vendor interactions
• Sourcing Strategy - research the market and vendor landscape, and contribute to how we source products and suppliers, including presenting recommendations to senior management
• Negotiation & Vendor Management - assist the Procurement Manager to negotiate pricing and terms with vendors, and manage supplier relationships and performance over time

Qualifications:

• Completed Bachelor's Degree in a relevant field (such as Business Management or Accounting)
• Min 5yrs experience in Procurement Administration
• Excellent English communication skills - both verbal and written
• Above average MS Office skills including, excel.
• Familiar with CRM databases and systems management(Netsuite experience an advantage)
• Excellent attention to detail
• Possesses strong analytical and logical reasoning skills, with the ability to exercise sound judgment and make practical decisions with minimal supervision.
• Has experience in liaising with overseas vendors and partners