Procurement Specialist

RemoteVA PH; Metro Manila; On-site; PHP 350,000 - 550,000; Full time

Job summary

RemoteVA PH is seeking a Purchasing/Procurement Specialist to assist in acquiring goods and services while maintaining cost-effectiveness and quality. You will research suppliers, process purchase orders, reconcile invoices, and track inventory to ensure timely material arrival and accurate ERP records.

The role supports the supply chain by ensuring vendor pricing and delivery timelines align with company requirements, with daily vendor communications and PO management as core duties.

Qualifications

• Bachelor’s degree in business administration, SCM, economics, or 5–10 years of related experience.
• Proficiency with MS Office, especially Excel; ERP familiarity with SAP, Oracle, Open-Source Platforms, or Coupa.
• Strong verbal and written communication, attention to detail, and basic vendor pricing analysis.

Responsibilities

• Purchase Order (PO) management: issue and manage accurate POs in line with vendor agreements.
• Vendor communication: daily contact with suppliers for quotes, delivery dates, and discrepancies.
• Invoice reconciliation: match POs to vendor invoices to ensure correct billing.
• Inventory monitoring: track levels and prevent stockouts.
• Data entry: update ERP systems to track material costs and lead times.

Skills

Verbal communication

Written communication

Attention to detail

Analytical skills

Education

Bachelor's degree in Business Administration

Supply Chain Management

Economics

5-10 years of working experience

Tools

SAP

Oracle

Open-Source Platforms

Coupa

Job description

Assists in purchasing goods and services while maintaining cost-effectiveness and quality. Responsibilities include researching suppliers, processing purchase orders, reconciling invoices, and tracking inventory. This role supports the supply chain by ensuring materials arrive on time and are accurately recorded in enterprise systems.

Key Responsibilities

• Purchase Order (PO) Management: Issue and manage accurate purchase orders, ensuring all specifications, quantities, and pricing align with vendor agreements.
• Vendor Communication: Communicate daily with suppliers to request quotes, confirm delivery dates, and resolve shipping or pricing discrepancies.
• Invoice Reconciliation: Clear cost exceptions by matching received POs against vendor invoices to ensure accurate billing.
• Inventory Monitoring: Track inventory levels, review projected out-of-stock reports, and assist in maintaining optimal stock to prevent delays.
• Data Entry: Update data in Enterprise Resource Planning (ERP) systems to track material costs and supplier lead times.

Requirements and Qualifications

• Education: Bachelor's degree in business administration, Supply Chain Management, Economics, or a closely related field or 5-10 years of working experience.
• Software Proficiency: Familiarity with MS Office (especially Excel for data analysis) is required. Functional proficiency in ERP platforms like SAP, Oracle, Open-Source Platforms, or Coupa is highly preferred.
• Soft Skills: Strong verbal and written communication (preferably English), acute attention to detail, and basic analytical capabilities for evaluating vendor pricing.