Procurement Records & Reporting Specialist

Leong Hup (Philippines), Incorporated; Quezon City; On-site; PHP 250,000 - 380,000; Full time

Job summary

Leong Hup (Philippines), Incorporated is seeking a Purchasing Staff to maintain procurement records, prepare reports, and ensure proper documentation in both digital and physical files. The role requires strong organizational skills and proficiency in Microsoft Excel plus basic ERP system knowledge.

The candidate will organize and maintain documents (POs, DRs, SIs, GRNs, memos, contracts), create Pivot Table reports, and compile weekly ERP reports, collaborating with the Purchasing team to

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 1 year of experience in Purchasing or Procurement.
• Proficient in Microsoft Office, especially Excel (Pivot Tables and formulas).
• Experience with an ERP system is an advantage.
• Strong organizational, documentation, and communication skills.

Responsibilities

• Organize and maintain procurement documents (POs, DRs, SIs, GRNs, memos, and contracts).
• Ensure procurement records are complete, accurate, and properly filed.
• Prepare reports on purchase orders, open orders, and outstanding orders.
• Coordinate with the Purchasing team to follow up on pending procurement documents.
• Create Excel reports using Pivot Tables, formulas, charts, and other data analysis tools.
• Generate weekly ERP reports and perform other related duties as assigned.

Skills

Microsoft Excel

Pivot Tables

Data analysis

Organization

Documentation

Communication

Education

Bachelor's degree in Business Administration or related

Tools

ERP system

Microsoft Office

Job description

Leong Hup (Philippines), Incorporated is seeking a Purchasing Staff to maintain procurement records, prepare reports, and ensure proper documentation in both digital and physical files. The role requires strong organizational skills and proficiency in Microsoft Excel plus basic ERP system knowledge.

The candidate will organize and maintain documents (POs, DRs, SIs, GRNs, memos, contracts), create Pivot Table reports, and compile weekly ERP reports, collaborating with the Purchasing team to