Procurement Officer

Austal; Philippines; Hybrid; PHP 400,000 - 650,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Professional development and training

Supportive and dynamic work env.

Career advancement opportunities

Job summary

Austal Philippines is seeking a procurement professional to efficiently secure goods and services for the company, balancing time, quality and cost.

In this role you will manage PR-PO processes, obtain supplier quotes, assess offers, and drive on-time delivery while ensuring compliance with the company’s terms and procedures and coordinating with stakeholders. You will also address invoice issues and supplier onboarding.

Qualifications

• Must have graduated and be able to communicate effectively in writing and speaking.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience working in a Supply Chain / procurement environment.
• Experience with ERP procurement processes is preferred (e.g., IFS).

Responsibilities

• Understand the overall purchasing process (PR-PO).
• Receive Purchase Requisitions and assess for accuracy and completeness.
• Clarify ambiguity in PR and translate into sourcing requirements.
• Identify suppliers capable of supplying goods/services and request quotes.
• Assess quotes against requirements; engage stakeholders; advise on preferred outcome; obtain approval.
• Update status and delivery timelines in trackers; provide updates and reports.
• Expedite late deliveries with suppliers; work with logistics for faster delivery options.
• Take ownership of follow-up on material discrepancy reports and close out timely.
• Manage and resolve payment and invoice issues with Finance and relevant parties.
• Assess and process new supplier applications.
• Familiarize and implement relevant commercial contracts for goods and services.
• Ensure compliance to Austal Philippines Commercial Terms & Conditions for all suppliers.
• Review all processed orders per assignment, close out and clean up in accordance with terms and project lifecycle.

Skills

Effective communication

MS Office proficiency

Procurement experience

ERP procurement experience

Education

Graduate degree or relevant course

Tools

IFS ERP

Job description

About the role

Efficiently conduct procurement of goods and services to meet the requirements of the company with respect to time, quality and cost.

Key objectives & responsibilities include but is not limited to:

• Understand the overall purchasing process (PR-PO)


• Receive Purchase Requisitions and assess for accuracy and completeness.


• Clarify any ambiguity in the PR and translate into sourcing requirements.


• Identify suppliers capable of supplying the goods/service required, and request and obtain quotes.


• Assess quotes against requirements; engage with requestors/ stakeholders; advise of preferred outcome; obtain approval to proceed with commercial proposal.


• Update status and delivery timelines in trackers and provide other updates and reports as required.


• Expedite late deliveries with suppliers; engage with logistics to develop options for faster delivery


• Take ownership of follow-up work for certain material discrepancy reports received and process close out in a timely manner


• Manage and resolve, in coordination with Finance and relevant parties, any payment and invoice issues


• Assess and process new supplier applications


• Familiarize and implement relevant commercial contracts for goods and services.


• Ensure compliance to Austal Philippines Commercial Terms & Conditions for all suppliers.


• Responsible to review all processed orders per assignment, close out and clean up in accordance with terms and within project lifecycle period.

Required Skills / Experience / Attributes:

• Graduate of any relevant course or degree


• Effective communication skills written and spoken


• Proficient in the use of the Microsoft Office Suite


• 3 5+ years working in a Supply Chain / procurement environment


• Experience conducting procurement functions in an Enterprise Resource Planning (ERP) environment, preferably IFS or similar.

Why Austal?

• Competitive compensation and benefits package.


• Professional development and training opportunities.


• A supportive and dynamic work environment.


• Opportunities for career advancement within our growing organisation.