Procurement Transactional Officer

Austal Philippines; Balamban; On-site; PHP 550,000 - 750,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Supportive environment

Career advancement opportunities

Job summary

Austal Philippines is seeking a Procurement Transactional Officer to execute procurement activities per established Supply Chain processes, ensuring timely delivery of goods and services. You will lead transactional procurement, prepare POs for fixed-price items, and coordinate with stakeholders to optimize efficiency.

The role requires English proficiency, a bachelor's degree in engineering or business, and strong Microsoft Office skills.

Qualifications

• Bachelor's degree in engineering, business or commerce.
• High degree of proficiency in English.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage performance, leave and attendance of transactional procurement team.
• Lead and coordinate transactional procurement activities and reports.
• Coordinate onboarding for trainees and short-term guests in the department.
• Coach new team members in transactional procurement/IFS.
• Liaise with broader procurement to ensure efficient PO transactions.
• Create POs for fixed price, stock code defined orders.

Skills

English proficiency

Education

Bachelor's degree in engineering, business/commerce

Tools

Microsoft Office Suite

Job description

About The Role

About the job Procurement Transactional Officer The role is responsible for executing procurement activities as per the established Supply Chain processes related to specific product/service categories. Ensuring the right goods and services are available at the right time to meet the requirements. The supply administration support works closely with internal and external stakeholders to ensure effective coordination of procurement activities to enhance operational efficiencies.

Key objectives & responsibilities include but are not limited to:

• Manage the performance, leave and attendance of the transactional procurement group members.
• Lead and coordinate the transactional procurement (Reports creation) activities of others in the team.
• Manage and coordinate all OJT, immersion student and other short term department guests.
• Coach all new procurement team members in transactional procurement/IFS.
• Liaise with the broader procurement function to ensure the processes relating to buyer handover of sourcing information is sufficient to conduct PO transactions efficiently.
• Create Purchase Orders for straight-through orders requisitions whose materials or services are defined in fixed price agreements and whos master data is all contained within the stock codes used i.e. no sourcing activity is required.
• Conduct various administrative tasks relating to the operation of the Supply Chain department.
• Assess procurement requirements by liaising with relevant stakeholders based on submitted requirements as per assigned category or as required by immediate supplier and the business.
• Update status and delivery timelines in trackers and provide other updates and reports as required.
• Expedite late deliveries with suppliers; engage with logistics to develop options for faster delivery.
• Take ownership of follow-up work for certain material discrepancy reports received and process close out in a timely manner.
• Manage and resolve, in coordination with Finance and relevant parties, any payment and invoice issues.
• Undertake and support ad hoc tasks and responsibilities assigned by immediate superiors or when the company requires.
• Responsible to review all processed orders per assignment, close out and clean up in accordance with terms and within project lifecycle period.
• Manage and support project SDRL requirements in coordination with technical team, buyers and suppliers

Required Skills / Experience / Attributes

• Bachelor's degree in engineering, business/commerce, or other profession
• High degree of proficiency in English language.
• Proficient in the use of the Microsoft Office Suite

Why Austal?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.