Procurement Executive

Viventis Search Asia; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

The Procurement Executive role at Viventis Search Asia in Metro Manila focuses on end-to-end sourcing, negotiation of contractor services and materials, and tight contract management to optimize costs and ensure a seamless supply chain.

You will manage RFx processes, draft SLAs, monitor contractor performance, verify compliance with licenses and safety policies, and collaborate with production for accurate material forecasting and timely deliveries.

Qualifications

• Bachelor’s degree in SCM, logistics, or related field.
• 3+ years of procurement experience handling services and materials.
• Proficiency with SAP, Oracle, or Microsoft Dynamics.
• Certifications such as CIPS, CPSM, or APICS are desirable.
• Strong ability to influence vendor pricing and contract terms.

Responsibilities

• Lead end-to-end RFx for contractor services including facilities management.
• Draft, negotiate, and finalize SLAs and KPIs.
• Conduct performance reviews for contractors to ensure timelines and safety.
• Verify licenses, insurance, and compliance with HSE policies.
• Identify and onboard reliable suppliers for raw materials and consumables.
• Issue POs, track shipments, and coordinate with logistics.
• Forecast material requirements with production teams to minimize stockouts.
• Review contractor invoices and match against POs and contracts.
• Generate monthly spend analyses for senior management.

Skills

Communication

Negotiation

Vendor management

Analytical thinking

Education

Bachelor’s degree in SCM, logistics, or related field

Tools

SAP

Oracle

Microsoft Dynamics

Job description

The Procurement Executive is responsible for end-to-end sourcing, negotiation, and contract management of external contractor services and raw/supplied materials. This role ensures that the company partners with high-quality, compliant vendors while optimizing costs and securing a seamless supply chain. You would need to bridge the gap between operational needs and vendor capabilities, managing complex service-level agreements (SLAs) and material lead times with equal expertise.

Key Responsibilities

• Lead the end-to-end RFx (RFP, RFQ, RFI) process for third-party contractor services, including facilities management, specialized labor, and technical consultancies.
• Draft, negotiate, and finalize Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) to mitigate corporate risk and ensure service quality.
• Conduct regular performance reviews with active contractors to ensure compliance with agreed timelines, safety standards, and project scope.
• Verify that all contractors possess valid licenses, insurance, and adhere to local labor laws and company health and safety (HSE) policies.
• Identify and onboard reliable suppliers for raw materials, equipment, and consumables, maintaining a robust backup supplier matrix to avoid single-source dependencies.
• Issue Purchase Orders (POs), track shipments, and coordinate with logistics teams to ensure on-time delivery of materials.
• Collaborate with production and project teams to forecast material requirements, minimizing excess inventory while preventing stockouts.
• Partner with Quality Control to resolve material defects, handle vendor returns, and manage credit notes or replacements.
• Analyze market trends and price benchmarks to drive cost-saving initiatives without compromising on quality or safety.
• Review and verify contractor invoices and material delivery notes against POs and contracts before routing to Accounts Payable.
• Maintain accurate procurement records in the ERP system and generate monthly spend analysis reports for senior management.

Qualifications & Requirements

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Engineering, or a related field
• 3+ of proven experience in procurement, specifically handling both service contracts and material sourcing.
• Proficiency in enterprise procurement software (e.g., SAP, Oracle, or Microsoft Dynamics).
• Advanced skills in MS Excel (VLOOKUPs, Pivot Tables) for spend analysis.
• Professional certifications such as CIPS, CPSM, or APICS are highly desirable.
• Ability to influence vendor pricing and contract terms effectively to maximize value.
• Deep understanding of commercial terms, legal liabilities, and SLA structures.
• Excellent communication skills to align expectations between internal project managers and external vendors.
• A proactive approach to resolving supply chain bottlenecks, material delays, or contractor disputes.