Procurement Coordinator

Extenteam Inc.; Manila; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Extenteam Inc. is seeking a procurement professional to oversee supplier sourcing, contract negotiations, and onboarding for services and projects. The role emphasizes cost efficiency, quality, and compliance with internal procedures.

You will collaborate with internal teams to prepare RFP scopes, negotiate with vendors, and manage contract documents from initiation to completion. Strong analytical and communication skills are essential.

Qualifications

• Bachelor's degree preferred.
• 3+ years in procurement or vendor contract management.
• Ability to analyze bid documents and negotiate vendor contracts.
• Collaborate with internal stakeholders to meet organizational needs while managing purchasing procedures.
• Experience negotiating contracts is preferred.
• Experience with Procurement to Pay software, Coupa preferred.
• Intermediate Excel and Word skills.

Responsibilities

• Develop and oversee supplier base for services like landscaping and cleaning.
• Coordinate onboarding of new suppliers in company systems.
• Research new sources to reduce costs and improve quality.
• Draft and review vendor contracts for projects and purchases.
• Prepare RFP scopes and specifications for contracts.
• Negotiate contracts with selected vendors.
• Track project progress and ensure timely payment of invoices.
• Serve as main contact for issues with goods and services from vendors.

Skills

Procurement

Vendor contracts

Bid documents

Stakeholder liaison

Coupa

Excel

Word

Negotiation

RFP scope

Education

Bachelor's degree

Tools

Coupa

Job description

What This Role Is About:

Oversees the purchasing activities in procuring materials, equipment, and services. Ensures contracts with suppliers and vendors are consistent with company objectives. Participates in contract negotiations with internal customers and suppliers to secure consistent supplies and quality services at competitive prices.

Your Main Responsibilities:

Essential Functions:

• Develop and oversee the supplier base for assigned services (landscaping, common area cleaning, pool) servicing procurement operations

• Works with internal customers and vendors to support procurement efforts.

• Support or lead negotiations with suppliers for assigned commodities and projects to achieve the best price, quality and schedule.

• Support and coordinate the registration and onboarding of new suppliers in company and third party systems.

• Research new sources of services, making recommendations to reduce costs and improve quality.

• Maintain all required records of sourcing, negotiations, and contracts.

• Responsible for formulating and securing vendor contracts for construction projects, corporate purchasing and operations sourcing needs.

• Works with internal customers to prepare RFP scope of work and related specifications for new and/or existing contracts or projects.

• Works directly with selected vendors to negotiate contracts.

• Prepares and reviews final contracts.

• Responsible for ensuring quality and cost value of selected vendor's goods and services.

• Track construction projects through completion and support Property Accounts Payable as needed to ensure timely and accurate payment of construction project invoices.

• Serves as main point of contact working with corporate and field team members experiencing issues with goods and services provided by contracted vendors.

Responsible for managing the company's compliance with established purchasing procedures.

What We’re Looking For:

• Bachelor's degree preferred

• 3+ years of directly related experience or equivalent amount of work experience in procurement and/or vendor contract management.

• Proven ability to analyze and prepare bid documents and successfully negotiate vendor contracts.

• Able to work in partnership with internal stakeholders to ensure the organization's needs are met while managing purchasing process procedures.

• Experience negotiating preferably contracts

• Experience with Procurement to Pay softwares/systems – Preferably Coupa Supplier Portal

• Intermediate Excel - (Needs to complete assessment)

• Intermediate Microsoft Word – document formatting and redlines

Technical Requirements:

• Internet speed minimum 30mbps:Needs to be Wired (Buy a dongle if no LAN port)

• i5 11th Gen or higher

• Windows 11 / MacOS Catalina or higher

• Minimum of 8 GB RAM

• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)

• Back-ups in case of power or internet provider interruptions

• Good headset and webcam (preferably noise-canceling headset)