Procurement Administrator

NMDC Dredging & Marine; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

NMDC Dredging & Marine is seeking an Administrative Procurement Assistant to support the Procurement Department in Manila. The role focuses on processing purchase requests, orders, and supplier records while coordinating with internal teams and vendors to ensure timely deliveries.

The candidate should have a degree in Business/Logistics and at least 3 years of procurement experience, with preferred exposure to marine or dredging projects.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, Commerce.
• Minimum 3 years of procurement administration, purchasing, or supply chain experience.
• Experience in construction, marine, dredging, engineering, or related industries is highly preferred.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook; ERP exposure is a plus.

Responsibilities

• Provide administrative support to the Procurement Department to ensure the efficient and timely processing of procurement activities.
• Prepare and maintain purchase requests, purchase orders, vendor records, and procurement documentation.
• Coordinate with suppliers and internal departments regarding quotations, purchase orders, deliveries, and procurement inquiries.
• Obtain and compile quotations from suppliers as requested by the procurement team.
• Monitor the status of purchase orders and follow up with suppliers to ensure timely delivery of materials and services.
• Maintain accurate records of procurement transactions, contracts, supplier information, and purchasing activities.
• Verify procurement documents for completeness and accuracy before processing.
• Assist in the evaluation and comparison of supplier quotations in accordance with company procedures.
• Coordinate with Stores, Logistics, Finance, and Project Teams to ensure smooth procurement operations.
• Maintain and update procurement databases, registers, and filing systems.
• Generate procurement reports, purchase summaries, and other administrative reports as required.
• Support vendor registration and prequalification processes by maintaining supplier documentation and records.
• Ensure all procurement activities are carried out in compliance with company policies, procedures, and approval processes.
• Assist in resolving procurement-related documentation and delivery issues.
• Maintain confidentiality of procurement data, supplier information, and commercial records.
• Ensure compliance with HSE requirements, company standards, and quality procedures.
• Participate in continuous improvement initiatives to enhance procurement efficiency and administrative processes.
• Perform additional duties as required to support departmental and operational requirements.

Skills

Excellent communication

Attention to detail

Organizational skills

Multitasking

Interpersonal skills

Problem-solving

Education

Degree in Business, Supply Chain, Procurement, Logistics, Commerce

Tools

Excel

Word

Outlook

ERP systems (SAP/Oracle/IFS)

Job description

• Provide administrative support to the Procurement Department to ensure the efficient and timely processing of procurement activities.
• Prepare and maintain purchase requests, purchase orders, vendor records, and procurement documentation.
• Coordinate with suppliers and internal departments regarding quotations, purchase orders, deliveries, and procurement-related inquiries.
• Obtain and compile quotations from suppliers as requested by the procurement team.
• Monitor the status of purchase orders and follow up with suppliers to ensure timely delivery of materials and services.
• Maintain accurate records of procurement transactions, contracts, supplier information, and purchasing activities.
• Verify procurement documents for completeness and accuracy before processing.
• Assist in the evaluation and comparison of supplier quotations in accordance with company procedures.
• Coordinate with Stores, Logistics, Finance, and Project Teams to ensure smooth procurement operations.
• Maintain and update procurement databases, registers, and filing systems.
• Generate procurement reports, purchase summaries, and other administrative reports as required.
• Support vendor registration and prequalification processes by maintaining supplier documentation and records.
• Ensure all procurement activities are carried out in compliance with company policies, procedures, and approval processes.
• Assist in resolving procurement-related documentation and delivery issues.
• Maintain confidentiality of procurement data, supplier information, and commercial records.
• Ensure compliance with HSE requirements, company standards, and quality procedures.
• Participate in continuous improvement initiatives to enhance procurement efficiency and administrative processes.
• Perform additional duties as required to support departmental and operational requirements.

Qualifications & Experience:

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, Commerce, or a related discipline.
• Minimum 03 years of relevant experience in procurement administration, purchasing, supply chain, or a similar role.
• Experience in the construction, marine, dredging, engineering, or related industries is highly preferred.
• Good knowledge of procurement processes, purchasing procedures, vendor management, and supplier coordination.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with ERP systems such as SAP, Oracle, IFS, or similar procurement platforms is an advantage.
• Strong organizational and administrative skills with the ability to manage multiple priorities and maintain accurate records.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy in documentation, reporting, and data management.
• Ability to work effectively in a fast-paced, deadline-driven, and multicultural environment.