Import Procurement Buying Assistant - 20k Signing Bonus

OFFSHORE BUSINESS PROCESSING INC.; Metro Manila; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

HMO on Day 1

Work-life balance

Travel opportunities

Job summary

OFFSHORE BUSINESS PROCESSING INC. is seeking a detail-oriented Procurement Admin to support import and procurement activities, manage paperwork, update freight trackers, and coordinate with internal teams and suppliers.

You will raise purchase orders, maintain product data in the PIM system, ensure accurate documentation, and handle confidential supplier information in a fast-paced onsite environment in Ortigas Pasig/Cubao.

Qualifications

• 1–2 years experience in procurement, supply chain, logistics or administration
• Proficient in Excel with data functions (XLOOKUP, Pivot Tables desirable)
• Experience using SAGE 200 and PIM/MRP systems is beneficial
• Ability to learn new systems quickly in a fast-paced environment
• Strong communication with internal and external stakeholders

Responsibilities

• Provide administrative support for import and procurement activities, ensuring paperwork is filed, organised and easily accessible
• Maintain and update internal freight trackers, shipment status reports and import documentation
• Support the coordination of import/export processes with internal teams, freight partners and suppliers
• Assist with set-up, maintenance and accuracy of product data within the PIM system
• Raise and manage purchase orders in line with requirements and procedures
• Support procurement team communications with suppliers via phone and email
• Build understanding of products, suppliers and supply chain processes
• Ensure high accuracy across documentation, data entry and reporting
• Carry out general administration and ad-hoc support duties for Procurement
• Maintain confidentiality of sensitive commercial, supplier, pricing and product information

Skills

Administrative skills

Excel

Communication

Time management

Discretion

Independent working

Attention to detail

Confidentiality

Tools

SAGE 200

PIM systems

MRP systems

Job description

Job Summary

• HMO on Day 1

• Receive promising perks and rewards

• Experience travel opportunities

• Get recognized for what you do

• Achieve work-life balance

• Improve exponentially with enhanced learning

Responsibilities

• Provide administrative support for import and procurement activities, ensuring paperwork is filed, organised and easily accessible

• Maintain and update internal freight trackers, shipment status reports and import documentation

• Support the coordination of import/export processes, liaising with internal teams, freight partners and suppliers where required

• Assist with the set-up, maintenance and ongoing accuracy of product data within the internal Product Information Management (PIM) system

• Raise and manage purchase orders in line with agreed requirements and procedures

• Support the procurement team with supplier communications via phone and email

• Build a strong understanding of products, suppliers and supply chain processes

• Ensure high levels of accuracy across all documentation, data entry and reporting

• Carry out general administration and ad-hoc support duties as required by the Procurement team

• Maintain confidentiality of sensitive commercial, supplier, pricing and product information at all times.

Requirements

• Strong administrative and organisational skills with excellent attention to detail

• Confident using Microsoft Excel; experience with XLOOKUPs and Pivot Tables is desirable

• Experience of using SAGE 200

• Able to learn new systems and processes quickly in a fast-paced environment

• Confident communicator, comfortable speaking to internal and external stakeholders via email and phone

• Good time management skills with the ability to prioritise tasks effectively

• Proactive, enthusiastic and willing to take ownership of tasks

• Able to handle confidential and commercially sensitive information with discretion and professionalism

• 1 – 2 years experience in procurement, supply chain, logistics or administration

• Experience working with product data, PIM systems or MRP systems.

• Must be willing to work in a fast-paced environment

• Able to work well independently with limited supervision

• Full-time positions available

• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City

• Can start ASAP

• Amenable to work in any shift