Procurement Associate

Philippine Business for Social Progress; Mandaluyong; On-site; PHP 279,000 - 446,000; Part time

Job summary

Philippine Business for Social Progress (PBSP) Head Office in Mandaluyong invites a Procurement Associate to provide essential administrative support for procurement activities. You will screen, support, and monitor procurement operations under guidance from the Procurement team.

The role requires a Bachelor’s degree in Business Administration, Procurement, or Supply Chain and at least one year of relevant experience.

Qualifications

• Good interpersonal skills with ability to communicate at all levels
• Proactive and process-oriented mindset
• Structured, organized approach and high ethical standards

Responsibilities

• Assists the Procurement Officer and Specialists in team direction and activities
• Supports canvassing/sourcing activities based on the direction of the Procurement team
• Helps develop and implement a procurement management system including planning, awarding, administering, and monitoring related matters
• Maintains and updates the procurement monitoring system and provides feedback on purchase orders to Requesting Unit
• Drafts letters, memoranda, faxes, email, etc.; liaises with vendors during the procurement cycle
• Ensures availability of supporting documents for audit and review purposes
• Prepares documents for competitive bidding and provision of grants
• Ensures proper justification and documentation for review and approval by Procurement Authority
• Follow-ups with suppliers to confirm or change orders

Skills

Interpersonal skills

Proactive

Process-oriented

Structured

Organized

Ethical standards

Education

Bachelor’s degree in Business Administration / Procurement / Supply Chain

Job description

Area of Assignment: PBSP Head Office (Citynet Central, Mandaluyong City)

Job Summary

Provides administrative support to the Foundation’s procurement activities. In-charge of first-line screening, support, and monitoring of activities of Procurement team.

Duties and Responsibilities

• Assists the Procurement Officer and Specialists in team direction and activities
• Supports execution of canvassing/sourcing activities based on the direction of the Procurement team
• Assists and facilitates the development and implementation of a procurement management system, which includes planning, awarding, administering, and monitoring all related matters
• Maintains and updates the procurement monitoring system and provides feedback on purchase orders to Requesting Unit.
• Drafts letters, memoranda, faxes, email, etc.; monitors progress, and; liaises with vendors during the entire procurement cycle
• Ensures availability of supporting documents for audit and review purposes
• Prepares the necessary documents for competitive bidding and provision of grants
• Ensures that full and proper justification and documentation are provided for review and approval by the respective Procurement Authority in line with appropriate level of authority
• Follow-up with suppliers, as needed, to confirm or change orders.

Minimum Qualification Guidelines

Education : Bachelor’s Degree of any courses related to Business Administration, Procurement and/or Supply Chain

Experience : At least two (1) year work experience in the field of procurement and/or supply chain.

Other / Special Skills : Good interpersonal skills with ability to communicate at all levels; proactive; process-oriented, structured, and organized; high ethical and compliance standards

Contract Type: Project-Based (until December 31, 2026)