Procurement Administrator

Odfjell; Philippines; On-site; PHP 650,000 - 900,000; Full time

Job summary

ODFJELL MANAGEMENT PHILIPPINES, INC. is seeking a detail-oriented procurement professional to lead end-to-end procurement, supplier management, and contract administration in a fast-paced, quality-focused environment.

The role emphasizes accuracy with urgency, strong governance, and accountability. You'll coordinate import/export processes, manage supplier performance, maintain compliant records, and collaborate with stakeholders to ensure timely, accurate purchasing and efficient operations

Qualifications

• Bachelor's degree in Science, Management, or related field.
• At least 3 years of corporate procurement experience.
• Strong knowledge of procurement processes and systems.
• Familiar with ERP, contract management, procure-to-pay, and import/export procedures.
• Excellent communication and negotiation skills.
• Ability to work under pressure and multitask.

Responsibilities

• End-to-end procurement from planning to delivery verification.
• Supplier management, including sourcing, evaluation, contracts, and audits.
• Coordinate import/export processes and regulatory compliance.
• Risk assessment and mitigation across procurement activities.
• Administer contracts end-to-end, including drafting, reviewing, executing, monitoring performance, and managing amendments or dispute resolution.
• Maintain accredited supplier records, prepare procurement reports and cost analyses, and support budgeting activities.
• Act as the primary point of contact for facilities and administrative matters, coordinating building-related concerns and vendor services.

Skills

Analytical thinking

Communication skills

MS Office

Negotiation

Education

Bachelor's degree in Science or Management

Tools

ERP systems

Contract management

Procure-to-Pay

Import/Export procedures

Job description

We are seeking a detail-oriented and analytical procurement professional with strong experience in end-to-end procurement, supplier management, and contract administration to support and drive the company's procurement programs. The role requires a strong sense of urgency balanced with accuracy, ensuring tasks are delivered efficiently and to a high standard.

The ideal candidate is customer-focused, collaborates effectively with stakeholders, and adapts well to a dynamic work environment while maintaining high standards of quality, compliance, and accountability. This role also requires a strong team-oriented mindset, with the ability to support colleagues and proactively elevate or address matters within their areas of responsibility.

AREAS OF RESPONSIBILITY:

• End-to-end procurement from planning to delivery verification, including supplier management framework and daily operations
• Supplier management, including sourcing, evaluation, contracts, and audits
• Coordination of import and export processes, ensuring regulatory compliance
• Risk assessment and mitigation across all procurement activities
• Facilities and administrative coordination, acting as point of contact for building-related matters

TASKS:

The Procurement Administrator is responsible for the following:

• Developing and implementing plans for procurement activities and supplier audits, including sourcing equipment, services, and vendors, and leading supplier audits, accreditation, and performance evaluations for key suppliers.
• Conducting supplier sourcing and market research, including preparing proposals and negotiating terms and conditions.
• Evaluating supplier bids based on commercial, technical, and legal criteria, and providing recommendations.
• Processing and managing all purchase requisitions (PRs) and purchase orders (POs), including urgent and cash-on-delivery transactions.
• Ensuring the accuracy and completeness of procurement records and maintaining compliant documentation in the procurement system.
• Administering contracts end-to-end, including drafting, reviewing, executing, monitoring performance, and managing amendments or dispute resolution.
• Maintaining organized and compliant contract documentation in accordance with company policies.
• Managing inventory of supplies and consumables, including accurately tracking purchases and pricing.
• Coordinating and expediting deliveries and logistics, liaising with stakeholders, suppliers, forwarders, and customs authorities, and validating invoices and supporting documents prior to endorsement for payment processing.
• Maintaining accredited supplier records, preparing procurement reports and cost analyses, and supporting budgeting activities.
• Acting as the primary point of contact for facilities and administrative matters, coordinating building-related concerns and vendor services, and ensuring a safe, efficient, and well-maintained workplace environment in compliance with company policies.

QUALIFICATIONS:

• Bachelor's degree in Science, Management, or a related field
• At least three (3) years of experience in corporate procurement
• Strong knowledge of procurement processes, policies, and systems
• Familiarity with ERP systems, contract management, procure-to-pay cycle, and import/export procedures
• Knowledge of project management and advanced negotiation skills
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong analytical and critical thinking skills
• Ability to work under pressure, with strong ownership and follow-through
• Capable of multitasking and working both independently and as part of a team
• Excellent verbal and written communication skills

ODFJELL MANAGEMENT PHILIPPINES,INC.