Procurement Administrator

Asian Sourcing Link Phils., Inc.; Angeles; On-site; PHP 450,000 - 650,000; Full time

Job summary

Asian Sourcing Link Phils., Inc. seeks a Procurement Specialist to manage the end-to-end purchasing process for hotel equipment and supplies.

You will source high-quality products, negotiate favorable terms with suppliers, and ensure timely delivery to support the sales team and customers. The role requires strong communication, organization, and multitasking abilities, with experience in procurement software and MS Office.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum 3 years of procurement or sales support experience, preferably in hotel equipment.
• Experience with procurement software and keeping accurate records is preferred.

Responsibilities

• Identify and evaluate potential suppliers and maintain supplier relationships.
• Source hotel equipment and supplies and process purchase orders.
• Ensure timely delivery and quality of purchased goods.
• Develop and implement vendor accreditation criteria and maintain accredited list.
• Provide product information, quotes, and support to sales and customers.
• Coordinate order processing and track status with procurement and sales teams.
• Maintain records of purchases, orders, and inventory; prepare reports.
• Collaborate with sales, marketing, and logistics for smooth operations.

Skills

Negotiation

Communication

Organization

Multitasking

Procurement software

Education

Bachelor’s degree in Business Administration / Supply Chain Management

Tools

Microsoft Office

Procurement software

Job description

Job Purpose:
You will be responsible for managing the procurement process and supporting the sales team. This role includes sourcing quality products, negotiating with suppliers, ensuring timely delivery, and providing exceptional support to the sales team to enhance customer satisfaction.

Job Duties

Supplier Management

• Identify and evaluate potential suppliers.
• Establish and maintain relationships with key suppliers.
• Negotiate contracts, terms, and pricing to secure advantageous conditions.

Sourcing and Purchasing

• Source high-quality hotel equipment and supplies.
• Prepare and process purchase orders and requisitions.
• Ensure timely delivery of goods and services.

Quality Control

• Ensure all purchased products meet the required quality standards.
• Handle any issues related to defective or substandard products.

Vendor Accreditation

• Develop and implement vendor accreditation processes and criteria.
• Evaluate and accredit vendors based on quality, reliability, and compliance with company standards.
• Maintain an updated list of accredited vendors.

Customer Assistance

• Provide product information and support to the sales team and customers.
• Assist in preparing sales quotes and proposals.
• Address customer inquiries and resolve any issues promptly.

Order Processing

• Process sales orders and coordinate with the procurement team for timely delivery.
• Track order status and update the sales team and customers accordingly.

Documentation and Reporting

• Maintain accurate records of purchases, sales orders, and inventory.
• Prepare regular reports on procurement and sales activities.

Collaboration

• Work closely with the sales, marketing, and logistics teams to ensure smooth operations.
• Participate in regular team meetings to discuss procurement and sales strategies.

THE PERSON

Skills and Experience

• Strong negotiation and communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and procurement software.
• Knowledge of hotel equipment and supplies is an advantage.

Personal Attributes

• Highly motivated and keen to succeed.
• Willing to learn and advance in their career.
• Good written and verbal communication skills.
• Ability to multitask and manage multiple issues and projects.
• Well-organized with high levels of enthusiasm and energy.
• Flexible and adaptable to changing circumstances.
• Ambitious and confident.
• Target-driven.

Qualifications

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Experience: Minimum of 3 years of experience in procurement, sales support, or a related role, preferably in the hotel equipment industry.

Our organization is dedicated to fostering a workplace environment that values diversity and inclusion. We actively seek to attract, recruit, and nurture talent from a broad spectrum of backgrounds, each contributing unique perspectives, ideas, and experiences.

Our goal is to cultivate a productive and inclusive atmosphere that represents various cultures and groups, where everyone is given an equal opportunity to thrive.

Your needs and preferences are important to us, and we are committed to ensuring an equitable and accessible recruitment process. If you feel you need any reasonable adjustments to be made in order to apply for a vacancy at Link, please contact us at @link-worldwide.com.