Procurement & Administrative Assistant

UP Diliman sa; Quezon City; On-site; PHP 180,000 - 240,000; Full time

Job summary

UP Diliman sa is seeking an administrative staff member to support the accounting office operations. You will assist in preparing documentary requirements for submission to the Diliman Accounting Office and help process payments to suppliers using BULSA, DV, and other forms.

The role involves preparing PRs and POs via the UPPO Dashboard, consolidating receipts for reimbursements, and assisting the Administrative Officer with day-to-day tasks such as telephone reception and monitoring the MOOE

Qualifications

• Completion of 2 years of college or Grade 12 with 1 year of relevant experience.
• Training: Four hours of relevant training.

Responsibilities

• Assist in the preparation of documentary requirements for submission to the Diliman Accounting Office and the processing of payment to suppliers.
• Assist in the preparation of Disbursement Voucher (DV), Obligation Request (ObR), and Budget Utilization via BULSA System Request (BUR).
• Consolidate receipts for reimbursement.
• Preparation of Purchase Request (PR) and generation of Purchase Order (PO) through the UPPO Dashboard.
• Assist in the preparation of Obligation Request/Budget Utilization Request (ObR/BUR) for the Processing of Requisition Issuance Slip (RIS).
• Assist in the preparation of Project Procurement Management Plan (PPMP).
• Assist the Administrative Officer in day-to-day operations including receiving telephone calls and monitoring fund status.

Skills

Integrity and professionalism

Service excellence

Personal effectiveness

Teamwork and collaboration

Education

2 years of college

Grade 12 / Senior High School

Tools

BULSA System

UPPO Dashboard

Job description

UP Diliman sa is seeking an administrative staff member to support the accounting office operations. You will assist in preparing documentary requirements for submission to the Diliman Accounting Office and help process payments to suppliers using BULSA, DV, and other forms.

The role involves preparing PRs and POs via the UPPO Dashboard, consolidating receipts for reimbursements, and assisting the Administrative Officer with day-to-day tasks such as telephone reception and monitoring the MOOE