Administrative Assistant II (Administrative Assistant)

UP Diliman sa; Quezon City; On-site; PHP 180,000 - 240,000; Full time

Job summary

UP Diliman sa is seeking an administrative staff member to support the accounting office operations. You will assist in preparing documentary requirements for submission to the Diliman Accounting Office and help process payments to suppliers using BULSA, DV, and other forms.

The role involves preparing PRs and POs via the UPPO Dashboard, consolidating receipts for reimbursements, and assisting the Administrative Officer with day-to-day tasks such as telephone reception and monitoring the MOOE

Qualifications

• Completion of 2 years of college or Grade 12 with 1 year of relevant experience.
• Training: Four hours of relevant training.

Responsibilities

• Assist in the preparation of documentary requirements for submission to the Diliman Accounting Office and the processing of payment to suppliers.
• Assist in the preparation of Disbursement Voucher (DV), Obligation Request (ObR), and Budget Utilization via BULSA System Request (BUR).
• Consolidate receipts for reimbursement.
• Preparation of Purchase Request (PR) and generation of Purchase Order (PO) through the UPPO Dashboard.
• Assist in the preparation of Obligation Request/Budget Utilization Request (ObR/BUR) for the Processing of Requisition Issuance Slip (RIS).
• Assist in the preparation of Project Procurement Management Plan (PPMP).
• Assist the Administrative Officer in day-to-day operations including receiving telephone calls and monitoring fund status.

Skills

Integrity and professionalism

Service excellence

Personal effectiveness

Teamwork and collaboration

Education

2 years of college

Grade 12 / Senior High School

Tools

BULSA System

UPPO Dashboard

Job description

Completion of 2 years of studies in college (prior to 2018) OR Completion of Grade 12/Senior High School (starting 2016)

with one (1) year of relevant experience

Training

Four (4) hours of relevant training

Career Service (Sub-Professional)/First Level Eligibility

Competency:

Core (Intermediate) Exemplifying Integrity and Professionalism; Delivering Service Excellence; Demonstrating Personal Effectiveness; Teamwork and Collaboration

Duties and Responsibilities

Assist in the preparation of documentary requirements for submission to the Diliman Accounting Office and the processing of payment to suppliers

Assist in the preparation of Disbursement Voucher (DV), Obligation Request (ObR), and Budget Utilization via BULSA System Request (BUR)

Consolidate receipts for reimbursement

Preparation of Purchase Request (PR) and generation of Purchase Order (PO) through the UPPO Dashboard

Assist in the preparation of Obligation Request/Budget Utilization Request (ObR/BUR) for the Processing of Requisition Issuance Slip (RIS)

Assists in the preparation of Project Procurement Management Plan (PPMP)

Assists the Administrative Officer in the day-to-day operations of the office such as: receiving telephone calls, monitoring the status of units' MOOE Fund and Supplemental Fund, and other tasks assigned by the Supervisor and the Director