Procure to Pay Junior Analyst

CITADEL Pacific Ltd; Philippines; On-site; PHP 201,000 - 357,000; Full time

Job summary

CITADEL Pacific Ltd is seeking an Accountant/Accounts payable specialist to join our finance team in the Philippines. The role focuses on supplier invoices, time and expense claims, inter-company invoicing, VAT claims, and ensuring compliance with CPL policies and internal controls.

You will collaborate with internal stakeholders, manage ERP systems (SAP/Oracle), and contribute to procure-to-pay processes while upholding accuracy and timely payments in a dynamic, multinational environment.

Qualifications

• Accounting/Management degree or diploma.
• 0–1 year experience in accounting / AP functions.
• Sound ERP knowledge (SAP, Oracle, MSNav).
• Basic Excel skills and basic math skills.
• Knowledge and understanding of Accounts Payable and AP functions, Employee expenses claims and Inter-company accounting.
• Broad accounting and vendor management knowledge & strong financial knowledge.
• Able to establish credibility with internal/external customer.
• Good knowledge of Procure to Pay process.

Responsibilities

• Manage supplier invoices and three-way matching.
• Approve non-PO invoices and ensure timely payments.
• Process employee time and expense claims according to policy.
• Handle inter-company invoices and VAT claims.
• Prepare batches of invoices for data entry.
• Ensure compliance with CPL policies and controls.
• Coordinate invoice processing status via helpdesk communications.
• Contribute to best practices in finance operations.

Skills

Excel basics

Math skills

AP knowledge

Inter-company accounting

Vendor management

Procure to Pay

Credibility with stakeholders

Accounting fundamentals

Education

Accounting/Management degree/diploma

Tools

SAP

Oracle

MSNav

Job description

DUTIES AND RESPONSIBILITIES

1. Operational Management

a. Supplier Invoices

• Conduct three ways matching with Purchase order and GRNs in case of Purchase order based Invoices.
• Ensure proper approval and authorization in case of Non Purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.

b. Employee Time and Entertainment Expense Claim

• Carry out check to ensure that employees' claims are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.

c. Inter-Company Invoices

• Check accuracy of Inter-company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the Claim in correct code and timely payment.
• Process VAT claims received from tax department of local country office.

e. Prepare batches of invoices for data entry.

f. Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.

g. Comply with other instruction as directed.

2. Performance & Service Management

3. Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.

4. Ensure build and implementation of best practices.

Requirements and Qualifications:

• Accounting/Management degree/diploma
• 0–1-year experience in accounting / AP functions.
• Accounting/Management degree/diploma
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have basic Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter-company accounting.
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Able to establish credibility with internal/external customer
• Good knowledge of Procure to Pay process

About CITADEL Pacific

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Our holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial, and industrial property, in-flight catering, and manpower services. Recent acquisitions entering Solar and Data Center businesses position CITADEL to future facing and fast-growing industries in renewables energy and digital infrastructure. Our recent acquisitions of Solar and Data Center businesses position CITADEL in future-facing, fast-growing industries within the renewable energy and digital infrastructure sectors.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.