PROCESSING OFFICER

Thenamaris Philippines, Inc.; Manila; On-site; PHP 446,000 - 625,000; Full time

Job summary

Thenamaris Philippines, Inc. seeks an experienced administrator to oversee the end-to-end processing of seafarers, ensuring all documentation, medical, visa, contract and deployment requirements are completed accurately and on time.

The role involves reviewing the crew line for deployment readiness, communicating required documents to seafarers, renewals, flag endorsements, PEME scheduling, visa applications, and orderly handover documentation to the ship's Master with uploads to the Crew

Responsibilities

• Conduct daily reviews of the crew line in the crew scheduling to ensure accuracy and readiness for deployment
• Initiate prompt communication with seafarers regarding their line-up, instruct them to report and provide a detailed list of required documents for submission
• Review seafarer's documents to identify those approaching expiration and notify the respective individuals to initiate renewal procedures
• Prepares the application of flag state endorsement such as Maltese/Marshall Islands
• Provide timely notifications to seafarers regarding Pre-Employment Medical Examinations (PEME) and manage scheduling as needed
• Prepares contract of employment for seafarers and ensures all details are accurate
• Prepares application for visa of seafarers for international travel to join a ship
• Prepare and organize dispatch documentation for handover to the ship's Master, ensuring all necessary documents are included
• Efficiently upload all essential documents in the Crew Scheduling System for record-keeping and operational transparency
• Facilitate the creation and issuance of sea service certificates for seafarers, providing accurate documentation of their time at sea

Job description

About the role

Oversees the end-to-end processing of seafarers, ensuring all documentation, medical, visa, contract, and deployment requirements are completed accurately and on time.

Key responsibilities

• Conduct daily reviews of the crew line in the crew scheduling to ensure accuracy and readiness for deployment

• Initiate prompt communication with seafarers regarding their line-up, instruct them to report and provide a detailed list of required documents for submission

• Review seafarer's documents to identify those approaching expiration and notify the respective individuals to initiate renewal procedures

• Prepares the application of flag state endorsement such as Maltese/Marshall Islands

• Provide timely notifications to seafarers regarding Pre-Employment Medical Examinations (PEME) and manage scheduling as needed

• Prepares contract of employment for seafarers and ensures all details are accurate

• Prepares application for visa of seafarers for international travel to join a ship

• Prepare and organize dispatch documentation for handover to the ship's Master, ensuring all necessary documents are included

• Efficiently upload all essential documents in the Crew Scheduling System for record-keeping and operational transparency

• Facilitate the creation and issuance of sea service certificates for seafarers, providing accurate documentation of their time at sea