Liaison Officer

SOUTHEAST ASIA SHIPPING CORPORATION; Naga; On-site; PHP 300,000 - 520,000; Full time

Job summary

Southeast Asia Shipping Corporation is seeking a liaison officer to coordinate crewing activities, ensure vessel enrollment, and manage crew contracts and documentation in accordance with maritime regulations.

The role involves maintaining records, supporting visa and travel processes, and assisting with compliance duties as directed by management.

Qualifications

• Bachelor's degree in business-related field and office administration.
• Background in DMW regulations of sea-based is preferred.

Responsibilities

• Assist crewing officer to gather and ensure vessel information and documentation.
• Ensure timely enrollment of vessels in the company database.
• Maintain up-to-date vessel records, including certifications, surveys, and inspections.
• Prepare and process crew contracts in line with policies and regulatory standards.
• Coordinate with crew members to obtain required documents (passports, visas, medicals).
• Assist in keeping seafarer documents up to date and compliant with flag state and international regulations (STCW, MLC).
• Assist with visa processing, travel documentation, and flag endorsements.
• Perform other duties as directed by management.

Education

Bachelor's Degree in Business-related course and Office Administration

Job description

QUALIFICATIONS

-Graduate of Bachelor's Degree in Business-related course and Office Administration

-Preferably with background in DMW regulations of sea-based

JOB OBJECTIVES

Under general supervision, the liaison office serves as the key communication link between the manning agency, shipping clients, seafarers, and regulatory authorities. This role ensures smooth coordination of all crewing-related activities, proper documentation, compliance with maritime regulations, and effective crew mobilization.

DUTIES AND RESPONSIBILITIES

Performs the following tasks, depending on the area/s of assignment and specialization

A. Vessel Enrolment

1. Assists and collaborates with the crewing officer to gather, analyze, and ensure the accuracy and completeness of required vessel information and documentation.

2. Ensure timely and accurate enrollment of vessels in the company's database.

3. Maintain up-to-date records of vessel details, including certifications, surveys, and inspections.

B. Crew Contract Processing

1. Prepares and processes crew contracts, ensuring compliance with company policies, client requirements, and regulatory standards.

2. Coordinates with crew members to obtain required documentation, such as passports, visas, medical certificates, etc

C. Documentation and Compliance

1. Assists the crewing officer in ensuring that all seafarer documents (certificates, visas, medicals, etc.) are up to date and compliant with flag state and international regulations (e.g., STCW, MLC).

2. Assists with visa processing, travel documentation, and flag endorsements.

D. Performs other functions as directed by the management from time to time