Fleet Personnel Officer

Global Process Manager Inc.; Manila; In loco; PHP 600.000 - 900.000; Tempo pieno

Descrizione del lavoro

Global Process Manager Inc. is seeking a skilled crew planning professional to manage recruitment, crew scheduling, and fleet personnel operations.

Ensure compliance with STCW, MLC 2006, flag states, and vessel requirements, while coordinating with Manning Agents and ship Masters. You will handle travel arrangements, payroll monitoring, and maintenance of crew records, liaising across departments to keep crew movement and documentation up to date.

Competenze

• Bachelor's degree or certificate in a maritime-related field, shipping, or human resources.
• 3+ years hands-on experience in maritime recruitment, crew planning, or fleet personnel operations.
• Strong verbal and written English for coordinating with multinational crews, ship Masters, and port agents.
• High attention to detail for managing travel logistics, medical/training certifications, and compliance tracking.

Mansioni

• Select Officers and Ratings as necessary.
• Ensure seafarers comply with STCW, MLC 2006, Flag States and vessel requirements.
• Process flag state documents and visas as required.
• Make travel arrangements for crew to join and leave the vessel, liaising with Manning Agents.
• Monitor the efficiency of sea staff via the appraisal system.
• Schedule Officers and Ratings joining and leaving the vessel.
• Administer the vessel's mail and crew supplies.
• Monitor payroll for assigned vessels.
• Maintain and monitor crew records and vessel correspondence.
• Update crew and movement lists in crewing management system.
• Update databases with crew-related records including appraisals, certificates, contracts.
• Check and approve invoices/disbursements related to crewing.
• Liaise with other departments and Manning Agencies.
• Monitor compliance with mandatory and Company/Owners requirements.
• Coordinate with Safety and Insurance Department on P&I cases.
• Assist in crew P&I claims and ensure proper records.

Conoscenze

Maritime recruitment

Crew planning

Fleet operations

English communication

Attention to detail

Logistics coordination

Cross-cultural skills

Formazione

Maritime-related degree or certificate

Descrizione del lavoro

Job Description:

• The selection of Officers and Ratings as necessary.

• Ensuring that seafarers comply with all specified criteria for recruitment including STCW, MLC 2006, Flag States and vessel requirements.

• The processing of flag state documents and visas as required.

• Making travel arrangements for crew to join and leave the vessel, liaising with Manning Agents as necessary.

• Monitoring the efficiency of sea staff via the appraisal system.

• Scheduling of Officers and Ratings joining and leaving the vessel.

• Ensuring the correct administration of the vessel's mail, and crew supplies.

• As and when required – monitor the payroll for assigned vessels.

• Maintenance and monitoring of crew records and vessel correspondence.

• Updating crew and movement lists as required.

• Updating the Electronic data base/ crewing management system with all crew related records including appraisals, certificates, contracts, etc.

• Checking and approving invoices/disbursements relating to crewing.

• Liaising with other departments as required.

• Monitoring Manning Agencies compliance with the mandatory, and as well as with Company and Owners requirements.

• Liaising closely with Safety and Insurance Department and Manning Agencies regarding cases which result in Disability Compensation or Court Action.

• Liaise with all relevant parties in case of seafarers’ illness/injury/hospitalisation to ensure his wellbeing and welfare.

• Checking and authorize Final Wage Accounts for seafarers who have signed off “P&I”.

• Calculating Sick Wage entitlement in accordance with the Crew Contract and make sure that payments are paid promptly to respective bank accounts.

• Checking that disbursements are analysed in accordance with the prescribed procedures in order to identify and code recoverable expenses.

• Ensuring that compensation is paid (where applicable) in accordance with the Crew Contract.

• Identify cause of monthly variances in Crew Budgets.

• Assist in crew P & I Claims and ensure a proper record is kept for all P & I Claims, and all pending claims are followed up promptly.

• Responsible for using company related forms as and when required and keep updated records.

Job Qualifications:

• Bachelor's degree or certificate in a maritime-related field, shipping, or human resources.

• At least 3 years of hands-on experience in maritime recruitment, crew planning, or fleet personnel operations.

• Strong verbal and written English skills for coordinating with multinational crews, ship Masters, and port agents.

• High attention to detail for managing travel logistics, medical/training certifications, and compliance tracking.

• Ability to handle tight deployment schedules, emergency crew relief, and cross-cultural employee relations.