Personal Assistant – Private Client Support

Assist World; Philippines; Presencial; PHP 268.000 - 402.000; Jornada completa

Descripción de la vacante

Assist World is seeking a resourceful Personal Assistant in the Philippines to support a busy professional running a specialist concierge psychology practice. The role focuses on coordinating personal arrangements, managing appointments and liaising with external vendors and service providers with complete discretion.

The ideal candidate will work independently, maintain confidential information securely, and anticipate needs to streamline scheduling and logistics for efficient care delivery to

Formación

• Experience coordinating personal and professional calendars.
• Ability to liaise with external vendors and service providers.
• Strong discretion with confidential information.
• Proactive problem solving and time management.

Responsabilidades

• Manage personal and professional calendars, appointments and reminders.
• Arrange medical, wellness and other personal appointments as required.
• Coordinate with external vendors and service providers, including stylists and other personal service providers.
• Communicate with vendors by email, phone and text to arrange bookings and follow-ups.
• Research and coordinate services and personal arrangements.
• Organise schedules and ensure appointments run smoothly.
• Maintain accurate records of appointments and important information.
• Maintain confidentiality of personal, professional and patient-related information.

Conocimientos

Calendar management

Vendor liaison

Discretion

Administrative tasks

Descripción del empleo

Description: About the Role We are seeking a resourceful, detail-oriented Personal Assistant to provide reliable day-to-day support to a busy professional who runs a specialist concierge psychology practice.

This position focuses on coordinating personal arrangements, managing appointments and liaising with external vendors and service providers. The successful candidate will help ensure that personal and professional commitments are organised efficiently, allowing the psychologist to focus on delivering care to patients.

The role requires someone who is comfortable working independently, communicating with a range of service providers and handling private information with complete discretion.

Key Responsibilities

• Manage personal and professional calendars, appointments and reminders.
• Arrange medical, wellness and other personal appointments as required.
• Coordinate with external vendors and service providers, including stylists, hair professionals and other personal service providers.
• Communicate with vendors by email, phone and text to arrange bookings, confirm details and manage follow-ups.
• Research and coordinate services, appointments and other personal arrangements.
• Organise schedules and ensure appointments run smoothly.
• Manage correspondence and keep track of outstanding requests.
• Anticipate the client's needs and proactively resolve scheduling or logistical issues.
• Maintain accurate records of appointments, arrangements and important information.
• Assist with general administrative tasks and other ad hoc requests.
• Identify opportunities to streamline recurring tasks using technology and automation.
• Maintain strict confidentiality when handling personal, professional and patient-related information.