Personal Assistant

Infinity 88 Business Consultancy Corporation; Taguig; Hybrid; PHP 246,000 - 335,000; Full time

Job summary

Infinity 88 Business Consultancy Corporation is seeking a meticulous Personal Assistant to support a high-level executive in Manila. The role blends administrative tasks, calendar management, travel coordination, and discreet personal support to help the client stay organized.

The successful candidate will have at least three years of relevant experience, strong organizational and communication skills, proficiency with Microsoft Office, and the ability to handle confidential information with

Qualifications

• Bachelor's degree in related field preferred.
• At least three years of relevant PA/EA/AA experience.
• Experience supporting a senior executive or private individual preferred.
• Excellent organizational and scheduling skills.
• Strong written and verbal communication and discretion.

Responsibilities

• Manage executive calendar, appointments, and personal schedules.
• Prepare and maintain administrative paperwork and documents.
• Draft correspondence and prepare forms for review.
• Coordinate travel, accommodations, and itineraries.
• Monitor deadlines and provide timely reminders.
• Maintain expense records and entrusted funds.

Skills

Organizational skills

Scheduling

Documentation

Follow-up skills

Written and verbal communication

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Email/calendar tools

Job description

Personal Assistant to a High-Level Executive

Infinity 88 Business Consultancy Corporation
Recruiting for an individual executive client

Location: To be confirmed
Employment Type: Full-time

We are seeking an organized, trustworthy, and resourceful Personal Assistant to support a high-level executive with administrative work, paperwork, personal appointments, and day-to-day requirements. The role combines professional administrative assistance with personal support, helping the client manage commitments and keep important matters organized.

The successful candidate must demonstrate discretion, sound judgment, and the ability to anticipate needs while handling confidential information professionally.

Key Responsibilities

• Manage the client's calendar, appointments, meetings, reservations, and personal schedules.

• Prepare, organize, scan, file, and maintain administrative paperwork and personal documents.

• Draft correspondence, complete forms, and prepare documents for the client's review and signature.

• Monitor deadlines, renewals, payments, appointments, and other commitments, providing timely reminders.

• Coordinate travel arrangements, accommodations, transportation, and detailed itineraries.

• Handle authorized personal errands, purchases, deliveries, and service bookings.

• Liaise with offices, banks, service providers, suppliers, and other contacts as authorized.

• Assist with document submissions and follow-ups with relevant organizations or government offices.

• Coordinate personal and household service requirements with designated personnel and providers.

• Maintain expense records, receipts, reimbursements, and accurate accounting of entrusted funds.

• Research options and prepare recommendations for purchases, services, travel, and other requests.

• Accompany the client to appointments or activities when required.

• Provide clear progress updates and promptly flag matters requiring the client's decision.

• Protect confidential information and exercise care when handling documents, valuables, and personal affairs.

• Perform other lawful and reasonable administrative and personal assistance duties agreed with the client.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Communications, Hospitality, or a related field is preferred.

• At least three years of relevant experience as a personal assistant, executive assistant, or administrative assistant.

• Experience directly supporting a senior executive or private individual is strongly preferred.

• Excellent organizational, scheduling, documentation, and follow-up skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office, email, online calendars, and basic digital tools.

• Ability to work independently, manage changing priorities, and respond calmly to urgent requests.

• Resourcefulness in arranging services, resolving logistical concerns, and completing errands.

• High standards of honesty, discretion, confidentiality, and accountability.

• Willingness to travel locally and accompany the client when required.

• Ability to drive and possession of a valid driver's license are advantages.

Professionalism and Working Style

Candidates must be approachable, respectful, responsive, and dependable. We value someone who listens carefully, clarifies instructions, respects personal boundaries, and follows through on commitments. The successful candidate must provide attentive support while exercising sound judgment and maintaining professional conduct.