Payroll & Tax Specialist I US Full-Service

Cyberbacker Careers; Metro Manila; On-site; PHP 2,864,000 - 4,137,000; Full time

Job summary

Cyberbacker Careers is seeking an experienced US Payroll & HR Operations Specialist to own our US payroll, tax compliance, and basic HR administration for a small workforce of ~20 employees in a remote-capable setup.

Responsibilities include semi-monthly/bi-weekly payroll processing, tax withholdings and filings, onboarding and offboarding, and monthly/year-end reporting such as W-2s and 941s, 940s, while ensuring compliance with FLSA and state laws.

Qualifications

• 1+ year direct experience managing full-cycle US payroll.
• Experience with US federal, state, local tax withholdings and filings.

Responsibilities

• Payroll Processing & Management: End-to-end payroll for ~20 employees semi-monthly/bi-weekly.
• Tax Handling & Filing: Withholdings, deposits, and filings for federal/state/local taxes.
• Onboarding & Offboarding: W-4, I-9, direct deposit setup and final pay calculations.
• Compliance & Reporting: Maintain FLSA compliance and prepare W-2s, 941s, 940s.

Skills

US payroll

US tax handling

Payroll reporting

Attention to detail

Communication skills

Tools

Gusto

Rippling

ADP

Paylocity

Job description

We are seeking an experienced US Payroll & HR Operations Specialist to take full ownership of our full-service US payroll, tax compliance, and basic HR administration. Managing an existing workforce of approximately 20 employees, you will ensure seamless, timely, and accurate payroll processing while maintaining strict compliance with federal, state, and local payroll and employment laws.

Key Responsibilities

• Payroll Processing & Management: Execute semi-monthly/bi-weekly end-to-end payroll processing for ~20 employees, including base pay, bonuses, reimbursements, and deductions.
• Tax Handling & Filing: Calculate, withhold, and file all applicable federal, state, and local payroll taxes (FICA, FUTA, SUTA, local income taxes) in full compliance with US regulations.
• Workers' Compensation & Statutory Benefits: Oversee Workers' Compensation administration, policy reporting, and annual audits.
• Unemployment Insurance: Manage state unemployment insurance (SUI) setups, rate adjustments, and claims reporting.
• Employee Onboarding & Offboarding: Handle payroll and tax setup for new hires (Form W-4, Form I-9, direct deposit, state withholding), as well as offboarding and final pay calculations.
• Compliance & Reporting: Maintain up-to-date compliance with FLSA, state pay equity laws, and tax regulations; prepare monthly and year-end payroll reports (W-2s, 941s, 940s).

Non-Negotiable Requirements:

• Proven US Payroll Management Experience: Minimum 1+ years of direct experience managing full-cycle US payroll.
• In-Depth US Tax Handling Expertise: Strong working knowledge and hands-on experience with US federal, state, and local payroll tax withholdings, deposits, and quarterly/annual filings.

Preferred Qualifications

• Prior experience managing payroll for multi-state US workforces via platforms such as Gusto, Rippling, ADP, or Paylocity.
• Working knowledge of US labor standards, wage and hour laws, and employee benefits administration.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
• High attention to detail, strong data privacy standards, and excellent communication skills.