Payroll Specialist (US Payroll | Paylocity)

CF Solutions Philippines Inc.; Quezon City; On-site; PHP 1,508,000 - 2,638,000; Full time

Job summary

CF Solutions Philippines Inc. seeks a detail-oriented Payroll Specialist to manage US payroll using Paylocity for multi-state employees. You will ensure accurate processing, timely submissions, and strict policy compliance.

You will review timesheets, deductions, and wage changes, maintain tax withholdings, and respond to inquiries with professionalism. Strong Excel skills and confidentiality are essential.

Qualifications

• 2+ years of US payroll processing experience.
• Hands-on experience with Paylocity.
• Knowledge of federal/state/local payroll regulations.
• Experience with multi-state payroll.
• Proficient in Excel and payroll reporting.
• Ability to maintain confidentiality.

Responsibilities

• Process accurate and timely US payroll for employees using Paylocity.
• Review timesheets, attendance records, wage changes, bonuses, commissions, and deductions prior to payroll processing.
• Ensure payroll is completed by established deadlines and policies.
• Maintain compliance with federal, state, and local payroll regulations.
• Monitor payroll tax withholdings, filings, and reporting requirements.
• Stay current on changes in payroll legislation and ensure compliance.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, and benefits.
• Investigate and resolve payroll discrepancies and payment issues promptly.
• Prepare payroll reports for management, finance, and auditing purposes.
• Reconcile payroll data, tax filings, deductions, and benefit contributions.

Skills

Payroll processing

US payroll knowledge

Multi-state payroll

Analytical skills

Attention to detail

Communication skills

Confidentiality

Excel proficiency

Education

Bachelor's degree in Accounting or related field

Tools

Paylocity

Job description

About the role

We are seeking a detail-oriented and experienced Payroll Specialist to manage and process multi-state US payroll accurately and efficiently. The ideal candidate must have a strong background in US payroll administration, labor law compliance, payroll tax regulations, and hands-on experience with Paylocity. This role requires excellent analytical skills, attention to detail, and the ability to work in a fast-paced environment while ensuring payroll accuracy and compliance.

Key responsibilities

• Process accurate and timely payroll for US-based employees using Paylocity.
• Review timesheets, attendance records, wage changes, bonuses, commissions, and deductions prior to payroll processing.
• Ensure payroll is completed in accordance with established deadlines and company policies.
• Maintain compliance with federal, state, and local payroll regulations.
• Monitor and process payroll tax withholdings, filings, and reporting requirements.
• Stay current on changes in payroll legislation and ensure payroll practices remain compliant.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, direct deposits, and benefits.
• Investigate and resolve payroll discrepancies and payment issues promptly.
• Prepare payroll reports for management, finance, and auditing purposes.
• Reconcile payroll data, tax filings, deductions, and benefit contributions.

About you

• Minimum of 2+ years of experience processing US payroll.
• Minimum of 2+ years of hands-on experience using Paylocity.
• Strong knowledge of US payroll laws, wage and hour regulations, and payroll tax requirements.
• Experience processing payroll for multi-state employees.
• Knowledge of payroll deductions, garnishments, benefits administration, and paid time off (PTO) tracking.
• Experience reconciling payroll records and resolving payroll discrepancies.
• Proficient in Microsoft Excel and payroll reporting.
• Strong organizational, analytical, and communication skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field (preferred).