Payroll Supervisor

SmoothMoves Incorporation; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

SmoothMoves Incorporation is seeking a Head of Payroll, Billing, and Client Management to lead the Payroll and Billing Team in a fast-paced environment in Metro Manila. The role focuses on accurate timely payroll processing, client invoicing, and diligent reporting to finance leadership.

The candidate will oversee, mentor, and coordinate the team, ensuring compliance with company policies and external regulations, while delivering high-quality financial data and client service.

Qualifications

• Bachelor’s degree in accounting or finance is required.
• 4–5 years of accounting experience with supervisory exposure.
• Strong analytical, organizational, and communication skills.
• Detail-oriented and able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Oversee payroll processing and ensure regulatory compliance.
• Supervise payroll associates and manage assigned accounts.
• Convert payroll templates to bank formats and upload by deadline.
• Monitor, resolve, and correct rejected payroll transactions.
• Lead client billing, review data, and resolve discrepancies.
• Attend client meetings and oversee payroll/billing endorsements.
• Prepare and send weekly unbilled reports to processors.

Skills

Analytical skills

Leadership

Communication skills

Multitasking

Education

Bachelor’s/College degree in Accounting or Finance

Tools

Accounting software

Microsoft Excel

Financial reporting tools

Job description

To manage the Payroll and Billing Team of the Company and ensure compliance with any relevant regulations. Generally, perform the functions of the Head, without limiting the generality of the foregoing functions:

1.PAYROLL PROCESSING AND CREDITING

• Oversee the collection of (DTRs) from the Operations team, ensuring completeness and adherence to deadlines.
• Supervise payroll associates while also managing assigned accounts, ensuring accurate manual timekeeping and payroll processing in compliance with company policies.
• Convert payroll templates to the bank-provided format and upload them to the bank system by the 6:00 PM deadline.
• Monitor and coordinate resolution of rejected or pending payroll transactions.
• Process and review rejected transactions to ensure timely correction and compliance.
• Maintain accurate records of processed payroll transactions, including the ATD Excel file.
• Review and double-check the work of the payroll team to ensure accuracy and completeness before final submission.

2.CLIENT BILLING

• Supervise and lead the billing team in preparing and processing client invoices accurately and on time.
• Review and verify billing data.
• Resolve billing discrepancies and client inquiries promptly and professionally.
• Continuously improve billing processes to enhance efficiency and accuracy.

3.CLIENT MANAGEMENT

• Attend meetings with clients, if necessary;
• Ensures that Payroll and Billing Endorsement Form is submitted prior to 1 st payroll crediting;
• Reply to respective clients’ e-mails when and as needed or as may be required by theFinance Manager.

4.SEND WEEKLY REPORTS

• Unbilled report to be sent to all Processors, every Monday

Qualifications:

• Must possess at least a Bachelor’s/College Degree in Accounting, Finance, or any related field.
• With at least 4-5 years of relevant experience in accounting, including experience in a supervisory or leadership capacity.
• Demonstrates strong analytical, organizational, and communication skills.
• Must be detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.
• Proficient in using accounting software, Microsoft Excel, and financial reporting tools is an advantage.