Payroll Specialist

Smoothmoves, Inc.; Makati; On-site; PHP 720,000 - 1,080,000; Full time

Job summary

Smoothmoves, Inc. in Makati seeks a seasoned Head of Payroll and Billing to lead the team, ensure regulatory compliance, and drive accurate payroll processing. You will supervise payroll associates, manage assigned accounts, and coordinate client invoicing while maintaining precise records.

Strong accounting, Excel, and communication skills are essential for success in this role. Ideal candidates hold a Bachelor's in Accounting or Finance with 3–5 years in a supervisory capacity and thrive in a

Qualifications

• Bachelor's degree in accounting or finance required.
• 3–5 years of accounting experience with supervisory/leadership exposure.
• Strong analytical, organizational and communication skills.
• Detail-oriented, highly organized, able to manage multiple tasks.
• Proficiency in accounting software and Excel is advantageous.

Responsibilities

• Oversee Payroll processing, invoicing, and closing cycles.
• Supervise payroll associates and ensure accuracy and compliance.
• Coordinate client billing and resolve discrepancies professionally.
• Attend client meetings and manage endorsements and reporting.

Skills

Payroll management

Team leadership

Analytical skills

Communication skills

Detail-oriented

Education

Bachelor's/College Degree in Accounting or Finance

Tools

Microsoft Excel

Accounting software

Job description

On-site - Makati 3-5 Yrs Exp Bachelor Full-time

Job Description

Main Responsibilities:

To manage the Payroll and Billing Team of the Company and ensure compliance with any relevant regulations. Generally, perform the functions of the Head, without limiting the generality of the foregoing functions:

1. PAYROLL

PROCESSING AND CREDITING

• Oversee the collection of (DTRs) from the Operations team, ensuring completeness and adherence to deadlines.
• Supervise payroll associates while also managing assigned accounts, ensuring accurate manual timekeeping and payroll processing in compliance with company policies.
• Convert payroll templates to the bank-provided format and upload them to the bank system by the 6:00 PM deadline.
• Monitor and coordinate resolution of rejected or pending payroll transactions.
• Process and review rejected transactions to ensure timely correction and compliance.
• Maintain accurate records of processed payroll transactions, including the ATD Excel file.
• Review and double-check the work of the payroll team to ensure accuracy and completeness before final submission.

2. CLIENT BILLING

• Supervise and lead the billing team in preparing and processing client invoices accurately and on time.
• Review and verify billing data.
• Resolve billing discrepancies and client inquiries promptly and professionally.
• Continuously improve billing processes to enhance efficiency and accuracy.

3. CLIENT MANAGEMENT

• Attend meetings with clients, if necessary;
• Ensures that Payroll and Billing Endorsement Form is submitted prior to 1st payroll crediting;
• Reply to respective clients’ e-mails when and as needed or as may be required by the
• Finance Manager.
• Unbilled report to be sent to all Processors, every Monday

Qualifications:

• Must possess at least a Bachelor’s/College Degree in Accounting, Finance, or any related field.
• With at least 3- 5 years of relevant experience in accounting, including experience in a supervisory or leadership capacity.
• Demonstrates strong analytical, organizational, and communication skills.
• Must be detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.
• Proficient in using accounting software, Microsoft Excel, and financial reporting tools is an advantage.