Payroll Officer

Goldilocks Bakeshop Inc.; Mandaluyong; On-site; PHP 360,000 - 480,000; Full time

Job summary

Goldilocks Bakeshop Inc. is hiring a Payroll Specialist in Mandaluyong City to handle end-to-end payroll processing, attendance validation, and statutory compliance for Philippine payroll regulations.

The role involves managing payroll data, addressing employee inquiries, and ensuring accurate remittances of SSS, PhilHealth, Pag-IBIG, and taxes. The ideal candidate holds a relevant degree, is proficient in payroll systems and Excel, and can handle deadlines under pressure.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Knowledgeable in payroll systems and Microsoft Excel.
• Familiar with Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG, and BIR regulations).
• Detail-oriented with excellent analytical and communication skills.
• Able to work under pressure and meet payroll deadlines.
• Willing to work in Mandaluyong City.

Responsibilities

• Prepare and process payroll on a regular schedule.
• Calculate employee salaries, wages, overtime, allowances, and incentives.
• Ensure timely and accurate payment of employees.
• Review and validate attendance records.
• Verify leaves, absences, tardiness, and overtime.
• Coordinate with department heads regarding payroll-related attendance issues.
• Compute and deduct mandatory contributions and taxes.
• Ensure accurate remittance of SSS, PhilHealth, Pag-IBIG, and Withholding Tax.
• Keep updated with changes in labor and tax regulations.
• Maintain accurate employee payroll records.
• Update employee information such as salary adjustments, promotions, transfers, and deductions.
• Ensure confidentiality of employee payroll data.
• Respond to payroll-related inquiries and concerns.
• Explain payroll computations, deductions, and benefits to employees.
• Resolve payroll discrepancies in a timely manner.
• Prepare final pay computation for resigned or terminated employees.
• Process separation pay, tax refunds, and other exit-related payments.
• Coordinate with HR and Finance regarding employee clearances.
• Prepare payroll reports and summaries for management.
• Reconcile payroll accounts and investigate discrepancies.
• Support internal and external audits by providing payroll records and documentation.
• Assist in payroll system implementation or upgrades.
• Identify opportunities to improve payroll processes and controls.
• Ensure data integrity within payroll systems.

Skills

Payroll processing

Excel

Attention to detail

Communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Payroll systems

Job description

1. Payroll Processing

• Prepare and process payroll on a regular schedule.

• Calculate employee salaries, wages, overtime, allowances, and incentives.

• Ensure timely and accurate payment of employees.

2. Timekeeping and Attendance Administration

• Review and validate attendance records.

• Verify leaves, absences, tardiness, and overtime.

• Coordinate with department heads regarding payroll-related attendance issues.

3. Statutory Compliance

• Compute and deduct mandatory contributions and taxes.

• Ensure accurate remittance of:

  • SSS

  • PhilHealth

  • Pag-IBIG

  • Withholding Tax

• Keep updated with changes in labor and tax regulations.

4. Payroll Data Management

• Maintain accurate employee payroll records.

• Update employee information such as salary adjustments, promotions, transfers, and deductions.

• Ensure confidentiality of employee payroll data.

5. Employee Support

• Respond to payroll-related inquiries and concerns.

• Explain payroll computations, deductions, and benefits to employees.

• Resolve payroll discrepancies in a timely manner.

6. Final Pay and Benefits Processing

• Prepare final pay computation for resigned or terminated employees.

• Process separation pay, tax refunds, and other exit-related payments.

• Coordinate with HR and Finance regarding employee clearances.

7. Reporting and Reconciliation

• Prepare payroll reports and summaries for management.

• Reconcile payroll accounts and investigate discrepancies.

• Support internal and external audits by providing payroll records and documentation.

8. System and Process Improvement

• Assist in payroll system implementation or upgrades.

• Identify opportunities to improve payroll processes and controls.

• Ensure data integrity within payroll systems.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.

• Knowledgeable in payroll systems and Microsoft Excel.

• Familiar with Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG, and BIR regulations).

• Detail-oriented with excellent analytical and communication skills.

• Able to work under pressure and meet payroll deadlines.

• Willing to work in Mandaluyong City