Payroll Manager

Free Your Time NOW; Cebu City; On-site; PHP 600,000 - 800,000; Full time

Job summary

Free Your Time NOW is seeking a Payroll specialist to coordinate regular payroll processing and meet deadlines in Cebu City. You will review timesheets, attendance, and leave records for accuracy, maintain payroll records, and coordinate adjustments with proper documentation.

You will also generate payroll reports and respond to payroll queries while upholding strict confidentiality. The role requires strong attention to detail, experience in end-to-end payroll, and proficiency with Excel and

Qualifications

• Experience in payroll management or senior payroll roles.
• Knowledge of end-to-end payroll processes.
• Experience reviewing timesheets and payroll inputs.
• Strong accuracy, organization, and time management.
• Ability to liaise with employees, management, and payroll providers.

Responsibilities

• Coordinate regular payroll processing activities and meet deadlines.
• Review timesheets, attendance, leave records, and inputs for accuracy.
• Maintain up-to-date payroll records and information.
• Review and reconcile payroll adjustments, deductions, and reimbursements.
• Ensure payroll transactions have proper documentation and approvals.
• Identify discrepancies before finalisation and resolve payroll issues.
• Prepare payroll reports and summaries for management.
• Respond to payroll queries from employees and management.
• Support payroll process improvements and system enhancements.
• Maintain confidentiality of payroll information and access control.

Skills

Payroll administration

Payroll processing

Timesheet review

Leave and attendance

Reconciliation

Reporting

Documentation

Stakeholder liaison

Attention to detail

Microsoft Excel

Confidentiality

Communication

Education

Accounting / Finance / Business Admin background

Tools

HRIS/ERP systems

Job description

• Coordinate regular payroll processing activities and ensure payroll deadlines are met.
• Review timesheets, attendance records, leave records, and other payroll inputs for completeness and accuracy.
• Maintain accurate and up-to-date employee payroll records and information.
• Coordinate and review payroll adjustments, allowances, deductions, reimbursements, and other payroll-related transactions.
• Review payroll calculations and identify discrepancies prior to payroll finalisation.
• Ensure payroll transactions are supported by appropriate documentation and approvals.

3.2 Payroll Review & Reconciliation

• Review payroll calculations to ensure accuracy and completeness.
• Support payroll reconciliations and investigate discrepancies between payroll records and financial information.
• Identify and resolve payroll discrepancies in a timely manner.
• Coordinate required payroll corrections and adjustments.
• Maintain accurate payroll records to support audit readiness and transaction traceability.

3.3 Payroll Reporting

• Prepare regular payroll reports, summaries, and management information as required.
• Provide accurate payroll information to management and the Finance Team.
• Assist with payroll-related financial reporting and reconciliation activities.
• Maintain appropriate supporting documentation for payroll reports and transactions.

3.4 Employee & Stakeholder Support

• Respond professionally and promptly to payroll-related enquiries from employees and management.
• Investigate employee payroll queries and coordinate appropriate resolutions.
• Liaise with Finance Teams, payroll providers, and other relevant stakeholders regarding payroll matters.
• Communicate payroll adjustments, corrections, and requirements to relevant stakeholders.
• Escalate unresolved or time-sensitive payroll issues appropriately.

3.5 Payroll Procedures & Process Improvement

• Maintain and update payroll procedures, guidelines, and supporting documentation.
• Identify opportunities to improve payroll processes, accuracy, efficiency, and internal controls.
• Support the implementation of payroll process improvements and system enhancements.
• Ensure payroll processes are consistently followed and appropriately documented.
• Assist with payroll-related projects and other duties as required.

3.6 Confidentiality & Payroll Information

• Maintain strict confidentiality of employee payroll, salary, and personal information.
• Ensure payroll information and records are securely maintained and appropriately accessed.
• Handle sensitive employee and financial information with professionalism and discretion.
• Follow applicable company requirements relating to payroll information security and confidentiality.

SKILLS

• Strong knowledge and practical experience in payroll administration and processing.
• Strong understanding of end-to-end payroll processes.
• Experience reviewing timesheets, attendance, leave records, and payroll inputs.
• Strong payroll reconciliation and reporting capability.
• Ability to review payroll calculations and identify discrepancies.
• Exceptional attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Strong analytical and problem-solving capability.
• Ability to manage multiple priorities and meet payroll deadlines.
• Strong written and verbal communication skills.
• Ability to liaise effectively with employees, management, Finance Teams, payroll providers, and other stakeholders.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to work effectively across payroll, HR, financial, and operational systems.
• High degree of professionalism, accountability, confidentiality, and discretion.

QUALIFICATIONS

• Previous experience as a Payroll Manager, Senior Payroll Officer, Payroll Specialist, Payroll Administrator, or similar payroll role.
• Demonstrated experience coordinating and reviewing payroll processing activities.
• Experience with payroll calculations, adjustments, allowances, deductions, reimbursements, reconciliations, and reporting.
• Qualification in Accounting, Finance, Business Administration, Human Resources, or a related field is advantageous.
• Experience using payroll, accounting, HRIS, or ERP systems is advantageous.
• Experience with Australian payroll processes and requirements is highly regarded.

• Proficient in the effective, responsible, and productive use of AI-powered tools (e.g., ChatGPT, Microsoft Copilot, Gemini, or similar technologies) to improve payroll administration, reporting, documentation, and operational efficiency while maintaining accuracy, confidentiality, and compliance.