Payroll Assistant

Archipelago Builders Corporation; Quezon City; On-site; PHP 279,000 - 391,000; Full time

Job summary

Archipelago Builders Corporation is seeking a Payroll Assistant to handle weekly payroll processing, remittances, and 13th month pay planning. The role requires basic payroll knowledge, strong data accuracy, and confidentiality, with proficiency in Microsoft Office and Google Drive.

Ideal candidate will be assigned to Quezon City head office and may start immediately, with experience in payroll within the construction industry preferred.

Qualifications

• Basic knowledge of payroll principles and strong attention to detail and accuracy in data entry.
• Answers employee payroll related concerns and ability to maintain confidentiality with sensitive payroll information.
• Excellent numerical and analytical skills and ability to meet deadlines and manage time effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Calendar, Forms, Spreadsheets etc.) Familiarity with cloud storage (e.g., Google Drive) and virtual meeting platforms (e.g., Zoom, Google Meet) required.

Responsibilities

• Validate and checking of the DTR and Adjustment Template and other attachment files such as Biometric, allowances, underpayment from the drive; download all files for uploading in the EW payroll assist system.
• Send and advise the generated payroll register to site HR for confirmation and payroll findings.
• Submit the Initial Weekly Payroll Fund Transfer to Audit Department for checking and audit findings.
• Updates / Correct Audit Findings for Weekly Paid Payroll. Submit Hard Copy of Audited Weekly Paid Payroll Fund Transfer to Division Head for Approval and Accounting Department for funding.
• Prepare Weekly Paid Fund E-Crediting for uploading in the EWB Online Banking Corporate and monitor the approval by the Accounting Head for payroll crediting.
• Posting Payroll. Sending E-payslip on their Gmail account.
• Prepares other Weekly Reports such as Fund Transfer/Weekly Charges, Head Count, Monitoring Weekly-Paid Masterlist and other related weekly payroll reports thru Payroll Shared Drive.
• Prepare and Monitor Manpower Headcount Masterfile on shared drive.
• Certify SSS/HDMF loan for approval.

Skills

Payroll basics

Data entry accuracy

Confidentiality

MS Office

Education

BS in Accountancy / BS in Mathematics or related

Tools

Microsoft Excel

Job description

The Payroll Assistant will be responsible to the following below;

WEEKLY PAYROLL PROCESS

• Validate and checking of the DTR and Adjustment Template and other attachment files such as Biometric, allowances, underpayment from the drive; download all files for uploading in the EW payroll assist system.

• Send and advise the generated payroll register to site HR for confirmation and payroll findings.

• Submit the Initial Weekly Payroll Fund Transfer to Audit Department for checking and audit findings.

• Updates / Correct Audit Findings for Weekly Paid Payroll. Submit Hard Copy of Audited Weekly Paid Payroll Fund Transfer to Division Head for Approval and Accounting Department for funding.

• Prepare Weekly Paid Fund E-Crediting for uploading in the EWB Online Banking Corporate and monitor the approval by the Accounting Head for payroll crediting.

• Posting Payroll. Sending E-payslip on their Gmail account.

• Prepares other Weekly Reports such as Fund Transfer/Weekly Charges, Head Count, Monitoring Weekly-Paid Masterlist and other related weekly payroll reports thru Payroll Shared Drive.

• Prepare and Monitor Manpower Headcount Masterfile on shared drive.

• Certify SSS/HDMF loan for approval.

REMITTANCES - CONTRIBUTIONS AND LOANS

• Generate Monthly HDMF Contribution & Loans / PHIC / SSS Premium & Loans from EW system

• Consolidating Pag-ibig loans from system-generated for Resilient, White Equipment & Archiwall Corp. and submit for checking and report preparation for audit. Encode in HDMF Template.

• Prepares summary of PHIC contribution for Archiwall Corp.

• Consolidating SSS loans from system-generated for Resilient, White Equipment & Archiwall Corp. and submit for checking and report preparation for audit. Encode in SSS template.

• Encode basic pay / earning of employees in the SSS portal.

13TH MONTH PAY AND SIL PROCESSING FOR ACTIVE WEEKLY-PAID

• Consolidate / validate and summarize weekly-paid basic pay in payroll register for computation

• Prepares Summary of 13th Month Pay and emailed to Audit for checking and audit findings

• Updates / Correct 13TH Month Pay Audit Findings for finalization. Submit Hard copy to the Division Head for Approval and Accounting Department for funding and releasing.

• Prepare E-Crediting for uploading in the EWB Online Banking Corporate and monitor the approval by the Accounting Head for crediting 13th month pay/SIL.

13TH MONTH PAY AND SIL PROCESSING FOR RESIGNED WEEKLY PAID

• Consolidate / validate and summarize weekly-paid basic pay in payroll register for computation

• Prepares Summary of 13th month pay included prorated SIL for checking and audit findings

• Updates / Correct Audit Findings for Weekly Paid Payroll and Finalized for Funding. Submit Hard copy to the Division Head for Approval and Accounting Department for check preparation. Release once available.

UNREMITTED SSS/PAGIBIG CONTRIBUTION

• Back track / validates the records of unremitted SSS/Pag-ibig contribution deductions and total basic pay in payreg for computation

• Prepare Summary of Unremitted SSS/Pagibig Contribution for checking & audit findings.

• Submit Hard copy of Final Summary of Unremitted SSS Contribution to the Division Head for Approval and Accounting Department for check preparation

• Preparation of Certification of SSS/HDMF Contribution List and Certification for SSS/HDMF Loan Payment

• Compliance of DOLE Concerns of Weekly-Paid

• Compliance of Total Headcount of Weekly-paid for PSA

Qualifications/Skills:

• Basic knowledge of payroll principles and strong attention to detail and accuracy in data entry;

• Answers employee payroll related concerns and ability to maintain confidentiality with sensitive payroll information;

• Excellent numerical and analytical skills and ability to meet deadlines and manage time effectively;

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Calendar, Forms, Spreadsheets etc.) Familiarity with cloud storage (e.g., Google Drive) and virtual meeting platforms (e.g., Zoom, Google Meet) required.

ADDITIONAL QUALIFICATIONS

• At least 1 - 2 Years of working experience in the related field is required for this position;

• With experience working in a construction company or manpower agency is preferred;

• Graduate of BS in Accountancy / BS in Mathematics or any related;

• Willing to be assigned in Quezon City (Head Office Based);

• CAN START IMMEDIATELY.

Note: This position will be assigned under AB Corp's Subsidiary - RESILIENT SERVICES CONTRACTING INC.

Additional Company Information

Career level : Entry level

Schedule: Mondays to Fridays (compressed)

Monday to Thursday 7:00AM-6:00PM

Friday 7:00AM-4:00PM

Industry : Construction / Building / Engineering

Archipelago Builders Corporation

The company was established in 1965, engaging in General Building Construction under the name Archipelago Builders. The office started from renting a room of a building at Rizal Avenue, Sta. Cruz, Manila and the Warehouse / Steel Shop were located at Old Samson Road, Balintawak, Quezon City.

Started with a Building Contractor-Category “C” by Professional Regulations Commission, it was later recognized as a General Building Contractor-Class “B”. In the year 1975-1976 the company doubled its personnel, rented another three (3) rooms in the same building and added another three (3) compartment warehouses and steel shop for its expanded operations for both public and private sectors. In 1977, the company was recognized as a General Engineering and General Building-Category “A”, engaged in both horizontal and vertical construction.

In 1979, Archipelago Builders started construction of its own three and a one half (3 -1/2) storey building at No.29 North Avenue, Diliman, Quezon City, to house its main office and diversified businesses like the restaurant, construction supply and real state.

In 1987, as the company continued to grow, the category “A” further upgraded to Category ’AA’

In 1998, the year of economic crisis, inflation and political strife in the country, fortunately, Archipelago Builders was awarded quite a number of projects in Metro Manila, Southern Luzon and Visayas. Because of this, Archipelago Builders was finally upgraded to Category ‘AAA’.

Today, after many years of construction experience, Archipelago Builders aims to further develop the quality of construction and help build future for this country. This is our vision and mission.