Payroll Assistant

CASM Limitlessli LLC; Metro Manila; Remote; PHP 300,000 - 600,000; Full time

Job summary

Limitlessli, a remote staffing partner for healthcare facilities, seeks a detail-oriented Payroll Assistant to join the team. You will process payroll cycles, maintain records, and ensure accurate deductions, bonuses, and tax withholdings using Viventium or similar HRIS.

The role collaborates with HR, Finance, and Operations to confirm hours, approvals, and changes, while protecting confidentiality and meeting strict payroll deadlines in a fast-paced environment.

Qualifications

• Proven experience in payroll processing and administration.
• Strong attention to detail and accuracy in payroll data.
• Experience with high-volume payroll in logistics or distribution is preferred.

Responsibilities

• Process weekly, biweekly, or other scheduled payroll cycles accurately and on time.
• Use Viventium to process payroll and maintain accurate employee payroll records.
• Review employee time records, hours worked, overtime, PTO, and other payroll-related information.
• Ensure accurate processing of regular pay, overtime, bonuses, commissions, reimbursements, and other applicable payments.
• Maintain and update employee payroll information, including pay rates, deductions, direct deposit details, and tax withholding information.
• Review payroll reports and reconcile discrepancies before finalizing payroll.
• Investigate and resolve payroll discrepancies, missing payments, incorrect deductions, and other employee payroll concerns.
• Respond to employee and management inquiries related to payroll in a timely and professional manner.
• Work closely with HR to ensure new hires, terminations, promotions, compensation changes, and employee status changes are accurately reflected in payroll.
• Coordinate with Operations and management to verify employee hours and attendance information.
• Ensure payroll processes comply with applicable company policies, tax requirements, wage and hour regulations, and other relevant requirements.
• Maintain accurate payroll documentation and records while ensuring confidentiality of sensitive employee information.
• Assist with payroll reporting, audits, reconciliations, and year-end activities as needed.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Support other HR, Finance, or administrative functions as required.

Skills

Payroll processing

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Viventium

Job description

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering tailored services to meet our clients' unique business needs.

The Opportunity:

We are seeking a detail-oriented and experienced Payroll Assistant to join our growing team.

The Payroll Specialist will be responsible for processing accurate and timely payroll for employees across the organization. This role will work closely with HR, Finance, Operations, and management to ensure employee hours, pay rates, deductions, taxes, and other payroll-related information are processed correctly.

The ideal candidate will have strong payroll experience, excellent attention to detail, and hands-on experience using Viventium or a similar payroll and HRIS platform. Experience supporting employees in a fast-paced distribution, logistics, warehouse, or transportation environment is highly desirable.

This position is remote and offers you the flexibility of working from home.

What You'll Do:

• Process weekly, biweekly, or other scheduled payroll cycles accurately and on time.
• Use Viventium to process payroll and maintain accurate employee payroll records.
• Review employee time records, hours worked, overtime, PTO, and other payroll-related information.
• Ensure accurate processing of regular pay, overtime, bonuses, commissions, reimbursements, and other applicable payments.
• Maintain and update employee payroll information, including pay rates, deductions, direct deposit details, and tax withholding information.
• Review payroll reports and reconcile discrepancies before finalizing payroll.
• Investigate and resolve payroll discrepancies, missing payments, incorrect deductions, and other employee payroll concerns.
• Respond to employee and management inquiries related to payroll in a timely and professional manner.
• Work closely with HR to ensure new hires, terminations, promotions, compensation changes, and employee status changes are accurately reflected in payroll.
• Coordinate with Operations and management to verify employee hours and attendance information.
• Ensure payroll processes comply with applicable company policies, tax requirements, wage and hour regulations, and other relevant requirements.
• Maintain accurate payroll documentation and records while ensuring confidentiality of sensitive employee information.
• Assist with payroll reporting, audits, reconciliations, and year-end activities as needed.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Support other HR, Finance, or administrative functions as required.

Qualification & Experience Required:

• Proven experience as a Payroll Specialist, Payroll Administrator, Payroll Coordinator, or in a similar payroll-focused role.
• Hands-on experience processing payroll using Viventium is strongly preferred.
• Experience with another payroll or HRIS platform may be considered, with the ability to quickly learn Viventium.
• Strong understanding of payroll processes, including:
  • Employee hours and timekeeping
  • Overtime calculations
  • Payroll deductions and withholdings
  • PTO and leave tracking
  • Employee compensation changes
  • Payroll reporting and reconciliations
• Experience processing payroll for employees in a logistics, distribution, warehouse, transportation, manufacturing, or other high-volume operational environment is preferred.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills, with the ability to meet strict payroll deadlines.
• Strong problem-solving skills and the ability to investigate and resolve payroll discrepancies.
• Proficiency in Microsoft Excel or Google Sheets.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with HR, Finance, Operations, and other internal teams.

Service Fee:

Industry standards applicable to the state depend on work experience and level of expertise.

Hours:

US Eastern Standard Time (EST) - Monday to Friday,9 am to 6 pm

Why Limitlessli?

We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home.

Essential requirements:

You will need to have some essential tools – a reliable computer and noise-canceling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly.