US (Multi-States) Payroll & Benefits Administrator (Remote)

STAFFVIRTUAL, Inc.; Cebu City; Remote; PHP 3,769,000 - 5,653,000; Full time

Benefits offered by this job

HMO Day 1 + dependent coverage

Allowances

Attendance bonus

Paid time offs

Company-provided setup (laptop,monitor

Job summary

STAFFVIRTUAL is seeking a US (Multi-States) Payroll & Benefits Administrator to remotely manage Paycom-based payroll, benefits, time & attendance, and HR reporting for 350+ employees. You will collaborate with Finance and People & Culture to streamline processes and ensure accuracy.

The role focuses on payroll, benefits enrollment, COBRA, 401(k) and HRIS administration with opportunities to optimize workflows as the company grows.

Qualifications

• Associate degree or equivalent with HR/Accounting/Finance coursework; Bachelor's preferred.
• Fundamental accounting concepts (P&L, balance sheet, GL, journals).
• 3+ years in a corporate payroll dept; multi-state experience preferred.
• Payroll/HRIS experience with reports and time/attendance; Paycom preferred.
• Strong knowledge of wage/hour laws and payroll reporting.
• CPP preferred.
• Proficient with Outlook/Word/Excel; independent contributor.

Responsibilities

• Process accurate, on-time bi-weekly multi-state payroll for 350+ employees in Paycom.
• Review and validate Paycom time & attendance; remind for missing punches.
• Process and track change authorizations for bonuses, commissions, stipends.
• Reconcile variable pay, PTO, and timecard changes with manager reports.
• Conduct payroll review with Finance leadership and complete payroll journals.
• Document, update, and improve payroll policies and SOPs.

Skills

Payroll processing

Time & attendance

HR reporting

Paycom

Multi-state payroll

Analytical skills

MS Excel

Confidentiality

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

NetSuite

Job description

Job Title:US (Multi-States)Payroll & Benefits Administrator (Remote)

Job Overview:Serving as theorganization's Paycom (HRIS) subject matter expert, this role administers the systems that power payroll,benefits, time and attendance, and HR reporting, and continuously improves those workflows as thecompany grows. Sitting within Finance & Accounting and partnering closely with the People & Culture team,this position is the trusted bridge between payroll operations, benefits administration, and financialreporting

Role Responsibilities:

Payroll Processing & Administration

• Process accurate, on-time bi-weekly multi-state payroll for 350+ employees in Paycom, including regular,supplemental, off-cycle, final, special, and manual pay runs.
• Review and validate time and attendance in Paycom; send reminders for missing punches andunapproved timecards prior to processing.
• Process and track change authorizations for supplemental earnings such as bonuses, commissions, andstipends.
• Reconcile variable pay, PTO, and timecard changes against manager reports each cycle.
• Conduct payroll review with Finance leadership and complete payroll journal entries after each payrollrun.
• Document, update, and continuously improve payroll policies, procedures, and SOPs as processesintersect with managers across multiple business lines and states.
  
  

Benefits Administration

• Support annual open enrollment and new hire enrollment for benefits and 401(k) plans; conduct benefitsorientations and guide employees through self-enrollment.
• Respond to employee inquiries on benefits eligibility, participation, and claims, partnering with People &Culture in support of benefits programs and operations.
• Review and reconcile monthly benefits invoices (medical, dental, vision, life, and ancillary) againstPaycom elections; enter invoices in NetSuite for payment and resolve discrepancies with carriers andP&C.
• Administer COBRA enrollments, terminations, and eligibility changes; reconcile COBRA premiumpayments and liaise with the COBRA administrator (Voya).
• Organize, update, and file benefits-related forms, reports, annual audits, and archival data in adherencewith PHI and HIPAA requirements.
  
  

401(k) Administration

• Process and submit bi-weekly 401(k) contribution files to the plan provider.
• Audit employee contributions and employer matches for accuracy; coordinate with the plan provider toresolve issues.
• Support annual 401(k) plan audits and compliance requirements.
  
  

Tax Compliance & Multi-State Expansion

• Ensure compliance with federal, state, and local regulatory reporting requirements, wage and hour laws,company policies, and internal control directives.
• Register the company for payroll and unemployment taxes in new states as the organization expands;maintain accurate tax IDs, withholding settings, and local/municipal tax setups in Paycom.
• Review and reconcile quarterly payroll taxes; forward tax notices to Paycom for handling and trackthrough resolution.
• Work with the payroll system representative to investigate and resolve complex payroll problems inaccordance with FLSA, state wage and labor codes, Homeland Security, and IRS regulations.
  
  

HRIS (Paycom) Administration & Optimization

• Serve as the primary administrator for Paycom, supporting payroll, performance reviews, recruitment,and other HR-related functions.
• Prepare HRIS access request forms (add, change, revoke) and maintain appropriate system permissions.
• Attend Paycom University sessions; evaluate platform tools, reporting capabilities, and workflows, andpropose enhancements during non-payroll weeks.
  
  

Reporting, Reconciliation & Audits

• Run weekly and bi-weekly HR audit reports (variable pay, bereavement, 401(k), new hires, terminations,PTO, bonuses) to complete checks and balances with People & Culture.
• Prepare payroll and management reports; maintain records and statistics for general payroll processessuch as I-9/IRCA compliance, direct deposits, stop payments, and bank reconciliations.
• Maintain a clear audit trail of reconciliations for finance and compliance purposes.
  
  

Contractor & Temp Labor

• Submit timecards to temp agencies, route approved invoices to Accounting for payment, and reconciletemp agency invoices monthly.
• Maintain the monthly Temp Labor Worksheet for the Controller.
  
  

Confidentiality & Other Duties

• Maintain strict confidentiality of sensitive employee data; ensure all payroll information, files, andrecords comply with federal, state, and local requirements.
• Respond timely and professionally to employee payroll inquiries and requests.
• Perform other duties and special projects as requested by management.

Qualifications:

• Associate degree (or equivalent experience) required with coursework in Human Resources, Accounting,
  Business, Economics, or Finance; Bachelor's degree preferred.
• Basic knowledge of general accounting concepts (P&L, balance sheet, general ledger, journal entries,debits and credits).
• 3+ years' experience in a corporate payroll department; experience in small-to-medium, multi-statecompanies strongly preferred.
• Payroll/HRIS platform experience required, including report-writing tools and time & attendancesystems; Paycom experience strongly preferred.
• Strong knowledge of federal and state wage and hour laws and payroll/government reporting procedures.
• Certified Payroll Professional (CPP) preferred.
• Proficient in Microsoft Outlook, Word, and Excel; ability to operate independently and earn the fullconfidence of senior management.

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
  • HMO Day 1 + FREE dependent coverage
  • Allowances
  • Attendance bonus
  • Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!