Payroll Manager (US Experience)

Career Team Enterprises; Davao City; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO coverage

Paid holidays

15 PTO days

Advancement opportunities

Job summary

Career Team is seeking a Payroll Manager for a remote role based in Manila, PH, to lead accurate, timely payroll processing across the organization. The position requires deep knowledge of payroll principles, tax regulations, and US payroll practices, overseeing the full payroll cycle from time collection to filings while ensuring compliance and data integrity.

The role operates from 10:00pm to 7:00am PHST and offers an HMO plan, paid holidays, and 15 days of paid time off, with opportunities

Responsibilities

• Manage the complete payroll cycle, including collecting and verifying time and attendance data from various sources (e.g., time clocks, timesheets, online systems).
• Calculate gross pay, deductions (taxes, benefits, garnishments), and net pay.
• Process payroll through the company's payroll system, ensuring accuracy and adherence to deadlines.
• Generate payroll reports and distribute pay stubs to employees (electronically or physically).
• Manage off-cycle payroll runs (e.g., bonuses, terminations).
• Ensure accurate processing of various pay types (hourly, salary, commission, bonus, overtime, holiday pay, PTO).
• Maintain meticulous payroll records and documentation in accordance with legal and company requirements.

Job description

TITLE:Payroll Manager
REPORTS TO: VP of Human Resources
LOCATION: Remote: Manila, PH
EMPLOYMENT TYPE: Full-Time

The Payroll Manager is a critical role responsible for the accurate, timely, and compliant processing of payroll for all employees. This position demands a deep understanding of payroll principles, federal, state, and local tax regulations, and accounting practices. The Payroll Manager oversees the entire payroll cycle, from time and attendance collection to tax filings and reporting, ensuring adherence to all legal requirements and internal policies. This role also involves managing payroll systems, resolving employee payroll inquiries, and contributing to process improvements. The ideal candidate will have a strong background in US Payroll management. We'd love to hear from you if you encompass these skills and traits and can fit well into our tight-knit team.
Her at Career Team, the Senior Payroll Manager is an integral part of our team and will assist us with our mission of accelerating the human condition!

Join Career Team in making a positive impact on communities through our workforce development products and services.

In this role, you will work from 10:00pm to 7:00am PHST.

Why Join Us?

• Be a founding member of a dynamic team shaping the future of our products.
• Make a tangible difference in the lives of individuals.
• Grow and learn in an environment that values innovation.
• Receive coverage under the company sponsored HMO plan.

Career Team also offers a competitive total rewards package including:

• Amazing options for advancement;
• HMO with an option to add dependents;
• paid holidays and 15 paid time off, offered on an accrual basis.

Your Impact on Career TEAM’s Success:

Payroll Processing:

• Manage the complete payroll cycle, including: Collecting and verifying employee time and attendance data from various sources (e.g., time clocks, timesheets, online systems).
• Calculating gross pay, deductions (e.g., taxes, benefits, garnishments), and net pay.
• Processing payroll through the company's payroll system, ensuring accuracy and adherence to deadlines.
• Generating payroll reports and distributing pay stubs to employees (electronically or physically).
• Managing off-cycle payroll runs (e.g., bonuses, terminations).
• Ensure accurate processing of various pay types (e.g., hourly, salary, commission, bonus, overtime, holiday pay, PTO).
• Maintain meticulous payroll records and documentation in accordance with legal and company requirements.

Tax Compliance:

• Ensure strict adherence to all federal, state, and local tax regulations related to payroll, including: Accurately calculating and withholding federal income tax, state income tax, FICA (Social Security and Medicare), FUTA (Federal Unemployment Tax Act), and SUTA (State Unemployment Tax Act).
• Preparing and filing all required tax forms and reports (e.g., W-2s, W-3s, 941s, 940s, state unemployment tax returns, local tax forms).
• Reconciling tax withholdings and payments with tax authorities.
• Managing and resolving any tax notices or inquiries from federal, state, or local tax agencies.
• Staying abreast of changes in tax laws and regulations and implementing necessary updates to payroll processes and systems.
• Managing year-end payroll processing and reporting, including W-2 reconciliation and distribution.
• Work with external tax advisors or consultants as needed.

Benefits Administration (Payroll Related):

• Manage payroll deductions for employee benefits, including: Health insurance premiums, retirement plan contributions (401(k), health savings accounts (HSAs), and other voluntary deductions.
• Ensuring accurate calculation and remittance of benefit deductions to benefit providers.
• Reconciling benefit deductions with benefit providers and resolving any discrepancies.

Reporting and Analysis:

• Generate various payroll reports for management, including: Payroll summaries, tax reports, labor cost