Payment & Finance Administrator (AU) | WFH, Day shift

MicroSourcing; Manila; On-site; PHP 2,576,212 - 3,649,634; Full time

Job summary

MicroSourcing is seeking a Payment & Finance Administrator (AU) to work from home on a dayshift, full-time basis. The role centers on payroll processing (fortnightly) per Alacrity Health's procedures and handling payroll queries.

You will also manage invoices in Xero and our CRM, reconcile data, and support PRODA bookings and audits. Strong Excel skills and ability to work independently are essential.

Qualifications

• Experience in payroll, finance, accounts administration, or similar role.
• Experience with accounts receivable, invoice processing, reconciliation, and payment discrepancies.
• Hands-on experience using accounting software (Xero or similar).
• Strong proficiency in Microsoft Excel and the Microsoft Office Suite.
• Excellent written and verbal communication, with professional payroll/finance tone.

Responsibilities

• Process payroll fortnighly per Alacrity Health's pay processes.
• Respond to payroll queries including pay issues and leave assistance.
• Process invoices through CRM and Xero; resolve overdue invoices.
• Reconcile invoices and manage data between CRM and Xero.
• Manage PRODA bookings and NDIA-related administrative tasks.
• Review invoice disputes and assist with internal audits.
• Support administrative duties like shift changes and phone inquiries.
• Assist with audits and required forms; support Director with finance tasks.

Skills

Payroll processing

Communication

Confidentiality

Time management

Tools

Xero

Excel

Microsoft Office

Job description

Payment & Finance Administrator (AU)

Work from Home – Dayshift, Full‑time.

Responsibilities

• Process payroll in accordance with Alacrity Health's pay processes (currently fortnightly).
• Respond to payroll queries, including pay issues, superannuation, and Portable Long Service Leave (PLSL) assistance.
• Process invoices through the Customer Management System and Xero, ensuring accuracy and timely resolution of overdue invoices.
• Reconcile invoices and manage invoice data between the Customer Management System and Xero.
• Manage service bookings on PRODA, the NDIS organisational management system.
• Review and resolve invoice disputes, oversee audits to ensure data and processes are accurate.
• Assist with administrative duties such as shift changes, phone enquiries, and other office functions.
• Support company audits of NDIA-required information and internal processes, including forms and documents.
• Help the Director with finance and admin tasks as required.

Qualifications (Non‑negotiables)

• Experience in Australia (AU) required.
• Minimum 2 years of experience in payroll, finance, accounts administration, or a similar role.
• Proven ability to process payroll accurately and confidentially.
• Experience with accounts receivable, invoice processing, reconciliation, and handling payment discrepancies.
• Hands‑on experience using accounting software (preferably Xero or similar ERP/accounting systems).
• Strong proficiency in Microsoft Excel and the Microsoft Office Suite.
• Excellent attention to detail and ability to maintain accurate financial records.
• Strong organisational and time‑management skills, able to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, with a professional tone for payroll and finance queries.
• High integrity and ability to handle confidential employee and financial information.
• Ability to work independently while collaborating effectively with internal stakeholders.

Preferred Skills / Expertise

• Experience with Australian payroll standards.
• Experience using Xero for payroll and accounting functions.
• Experience assisting with Portable Long Service Leave (PLSL) administration.
• Previous experience in the healthcare, disability, aged care, or community services sector.