Payment Analyst

Castle Keep Holdings, Inc.; Lapu-Lapu; On-site; PHP 240,000 - 360,000; Full time

Job summary

Castle Keep Holdings, Inc. is seeking a Payment Analyst for on-site role in Lapu-Lapu to oversee cash disbursements, branch replenishment, and revolving funds.

The position requires a bachelor’s degree in accounting with no experience required; up to 1 year is an advantage. You will handle invoicing, journal vouchers, and compliance tasks within ERP, contributing to accurate financial records and safe operations.

Qualifications

• Accounting-related degree required.
• No experience required, up to 1 year is an advantage.
• Knowledge of financial software and tools.
• Excellent organizational skills.
• Able to work under pressure and meet deadlines.

Responsibilities

• Process cash disbursement and fund management tasks.
• Verify invoices and input into ERP system.
• Execute Journal Voucher entries for inter-branch accounts.
• Collaborate with treasury for replenishment reports and funding.
• Audit branch receipts and ensure VAT/EWT compliance.
• Maintain operating and branch expense records.
• Coordinate with branches, accounting, documentation and compliance departments.

Education

Accounting-related degree

Tools

ERP system

Job description

On-site - Lapu-Lapu No Exp Required Bachelor Full-time

Job Description

Brief Description and Purpose of the Position

The Payment Analyst plays a pivotal role in overseeing and ensuring the accuracy, timeliness, and compliance of all cash disbursements within the company. The responsibilities extend to managing all branch transactions related to replenishment and operational expenses, particularly in branches with revolving funds. As the Payment Analyst for the Head Office, the individual is entrusted with the critical task of replenishing revolving funds, contributing to seamless and secure financial operations across the organization.

Competencies and Behavioral Indicators

Cash Disbursement Processing

Handles basic disbursement processing and fund management tasks, verifying invoices, processing payments, and maintaining accurate records.

• Efficiently process semi-monthly replenishment of revolving funds for both retail and finance business units, ensuring accuracy and timeliness.
• Scrutinize entries made by branch cashiers on Check Vouchers (CV) and Petty Cash Vouchers (PCV) for adherence to accounting standards and the covered period.
• Verify and input series of CVs and PCVs encoded in the ERP system, maintaining consistency and accuracy in financial records.
• Execute Journal Voucher entries for inter-branch accounts, facilitating seamless financial transactions within the organization.
• Collaborate with the treasury analyst to submit replenishment reports, issue home office CVs for funding, and manage fund allocations through the bank portal.
• Oversee the issuance of checks to non-online or rural bank branches, issue CVs for funding reflected in bank accounts, and identify and follow up with branches that have outstanding replenishment documentation.

Documentation and Records Processing

Creates and maintains basic records related to all office and operations documents.

• Ensures the completeness of operating expenses including rent and utilities.
• In charge of the checking the completeness of the hard copy of branch CVs and PCVs.
• In charge of storing hard copy documents in the stockroom.

Financial Analysis and Reporting

Conducts accurate data entry, basic financial analysis, and supporting the generation of routine financial reports.

• Ensures the correctness of the inputted accounts in the financial statements
• Reviews the OPEX data of the assigned branches
• Conducts accruals in case there are accounts that were not credited in a particular period
• Monitors the payments that are intended for the next month

Internal Controls and Compliance

Demonstrate an understanding of basic regulatory requirements and company policies, ensure adherence to established guidelines in routine tasks while relying on supervision and guidance.

• Audits the receipts of branches and identifies the possible anomalies in the documents provided
• Checks the receipt if the type of tax indicated is VAT or non-VAT to accurately compute for the Expanded Withholding Tax (EWT) as reflected in BIR Form 2307
• Communicates to the branch cashier for any errors identified in the documents
• Corrects non-compliance through learning sessions

Workplace Safety and Security

Understands and complies with safety and security procedures and policies

• Consistently follows established safety protocols and guidelines in the workplace.
• Demonstrates a basic understanding of potential safety and security risks.
• Shows basic readiness for emergency situations.

Reach out to the right process owners to clarify their understanding of a process or express a request

• Coordinates with the branches (reminding with regards to revolving funds/replenishment), accounting (financials), documentation (hard copies of branch documents), and compliance (BIR-related) department

Qualification Standards

Education

• A graduate of any accounting-related course

Experience

• Professional: No experience required, at least 1 year of work experience in the field is an advantage

Training

• none

Certifications and Licenses

• none

Others

• Knowledge in financial-related software and tools
• Excellent organizational skills
• Able to work under pressure and be able to meet deadlines

HR Officer Castle Keep Holdings, Inc.

Working Location

Cebu Light Industrial Park, Skygo Building, Mactan Island M, Maximo V. Patalinjug Jr. Ave, Basak, Lapu-Lapu, 6015 Cebu, Philippines