Payable Administrator (Remote)

KAIZEN Asset Management Services; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Kaizen Asset Management Services is seeking an Accounts Payable Administrator in the Philippines to manage end-to-end AP processes, ensuring timely, accurate payments and strong vendor relationships. The role supports the organization's financial integrity through invoice management, payment processing, and reconciliation within an ERP environment.

Proficiency with QuickBooks or Oracle is preferred. A proactive communicator with meticulous attention to detail who can handle multiple priorities

Qualifications

• Bachelor's degree in Accounting/Finance preferred.
• Proven accounts payable administration experience.
• Proficiency with QuickBooks or Oracle preferred.

Responsibilities

• Review, verify, and process vendor invoices in line with PO and GL coding.
• Ensure timely and accurate payments through approved systems and banking platforms.
• Perform vendor statement reconciliations and resolve discrepancies promptly.
• Manage vendor communications professionally and address inquiries efficiently.
• Ensure adherence to internal controls, policies, and audit requirements.
• Collaborate with Procurement to resolve invoice and payment issues.
• Maintain accurate financial records and support reporting and audits.
• Demonstrate strong attention to detail and ability to handle multiple priorities.
• Contribute to a dynamic finance team to ensure financial accuracy.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Oracle

Job description

Kaizen Asset Management Services is looking for a detail-oriented Accounts Payable Administrator to manage the end-to-end accounts payable process, ensuring accurate, timely, and compliant payments while maintaining strong vendor and internal relationships.

This role is critical in supporting the organization's financial integrity and operational efficiency through effective invoice management, payment processing, and reconciliation activities.

Key Responsibilities

• Review, verify, and process vendor invoices in alignment with purchase orders and general ledger coding requirements
• Ensure timely and accurate execution of payments through approved systems and banking platforms
• Perform regular vendor statement reconciliations and promptly resolve discrepancies
• Manage vendor communications professionally, addressing inquiries and resolving issues efficiently
• Ensure strict adherence to internal controls, financial policies, and audit requirements
• Collaborate closely with Procurement and other departments to resolve invoice and payment-related matters
• Maintain accurate financial records and support internal reporting and audit processes
• The ideal candidate will demonstrate strong attention to detail, excellent organizational and communication skills, and a solid understanding of accounts payable processes within an ERP environment
• This is an excellent opportunity to contribute to a dynamic finance team and play a key role in ensuring financial accuracy and operational excellence

Requirements

• Bachelor's degree in Accounting, Finance, or related field preferred
• Proven experience in accounts payable administration or similar financial role
• Strong knowledge of accounts payable processes and financial controls
• Proficiency with accounting software such as QuickBooks, Oracle, or similar platforms
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Good communication and interpersonal skills
• Understanding of VAT regulations and compliance requirements
• Experience in property management or real estate sector is a plus