Parts Planning Supervisor

Career haven ph; Mandaue; On-site; PHP 400,000 - 700,000; Full time

Job summary

Career haven ph is seeking a Parts Planning Supervisor to manage parts inventory, replenishment, ordering and stock availability for wholesale distribution and service operations.

You will lead and mentor warehouse staff, coordinate with the Parts Manager, suppliers and dealers, and apply strong Excel reporting and ERP system skills to optimize stock levels and minimize shortages.

Qualifications

• Bachelor's degree is required or equivalent hands-on experience.
• Experience in automotive parts operations, inventory planning and control, or related fields is required.

Responsibilities

• Maintain accurate inventory records and ensure physical stock matches system records
• Conduct cycle counts and investigate inventory variances
• Monitor inventory levels, reorder points, and stock requirements
• Trigger replenishment orders to avoid stockouts and minimize overstocking
• Validate incoming deliveries against purchase orders
• Ensure timely and accurate stock-in transactions
• Coordinate parts availability for dealer and wholesale orders
• Identify slow-moving and dead stock and recommend actions to improve inventory movement
• Maintain accurate parts pricing and inventory data
• Prepare inventory, sales, fill-rate, and related operational reports
• Supervise, guide, and mentor parts or warehouse personnel
• Coordinate closely with the Parts Manager, Warehouse Team, suppliers, and dealer partners

Skills

Inventory reconciliation

Cycle counting

Reorder point management

Stock analysis

Excel reporting

Detail oriented

Proactive replenishment

Organizational skills

Collaboration with stakeholders

Education

Bachelor's degree in Business, Supply Chain, Industrial Engineering, Accounting, Finance, or related field

Tools

NetSuite

SAP

ERP/inventory systems

Excel

Job description

About the role

The Parts Planning Supervisor is responsible for managing parts inventory, replenishment, ordering, and stock availability. You will ensure optimal inventory levels, accurate stock movements, and proactive replenishment to support wholesale distribution and service operations.

Key responsibilities

• Maintain accurate inventory records and ensure physical stock matches system records

• Conduct cycle counts and investigate inventory variances

• Monitor inventory levels, reorder points, and stock requirements

• Trigger replenishment orders to avoid stockouts and minimize overstocking

• Validate incoming deliveries against purchase orders

• Ensure timely and accurate stock-in transactions

• Coordinate parts availability for dealer and wholesale orders

• Identify slow-moving and dead stock and recommend actions to improve inventory movement

• Maintain accurate parts pricing and inventory data

• Prepare inventory, sales, fill-rate, and related operational reports

• Supervise, guide, and mentor parts or warehouse personnel

• Coordinate closely with the Parts Manager, Warehouse Team, suppliers, and dealer partners

About you

• Bachelor's degree in Business, Supply Chain, Industrial Engineering, Accounting, Finance, or a related field — or equivalent hands‑on experience

• At least 4 years of experience in automotive parts operations, car dealership parts department, inventory planning and control, purchasing and replenishment, warehouse operations, or accounting and inventory reconciliation

• At least 3 years of supervisory or team leadership experience

• Experience with NetSuite, SAP, or other ERP/inventory systems

• Strong knowledge of inventory reconciliation, cycle counting, reorder point management, stock analysis, and Excel reporting

• Detail-oriented with ability to identify stock discrepancies and data errors

• Proactive and able to anticipate replenishment needs and inventory risks

• Highly organized and able to manage inventory schedules, reports, and multiple priorities

• Collaborative and works effectively with management, warehouse teams, suppliers, and dealer partners