Parts And Maintenance Systems Specialist

iSupport Worldwide; Manila; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Free lunch

Onsite gym

Fitness challenges

Engagement activities

Upskilling academy

Modern facilities

Sleeping quarters

Game room

Shower room

Job summary

iSupport Worldwide in Manila is seeking a detail‑oriented Maintenance Data Administrator to manage assets, parts, and inventory within the maintenance management system.

You will process purchase orders, maintain data integrity, collaborate with a U.S. client, and support system improvements while ensuring accurate, up‑to‑date records.

This role requires strong Excel skills, data entry precision, and the ability to work independently following documented processes.

Qualifications

• Bachelor’s degree, diploma, or equivalent experience in Mechanical Technology, Industrial Technology, Maintenance Management, or related field preferred.
• Previous experience in parts management, maintenance, inventory management, asset management, or related role.
• Basic understanding of mechanical equipment, machinery, tools, and spare parts.
• Strong computer and data-entry skills with excellent attention to detail.
• Tech-savvy and comfortable learning and working with maintenance management, ERP, or other business software.
• Experience with UpKeep, Plex, CMMS, ERP, or similar platforms is an advantage.
• Strong organizational and record-keeping skills.
• Strong Excel and spreadsheet skills.
• Ability to work with large amounts of data while maintaining accuracy.
• Good written and verbal English communication skills.
• Comfortable communicating directly with a U.S.-based client.
• Able to work independently while following established processes and procedures.

Responsibilities

• Maintain and update equipment, machinery, assets, and spare parts information in the maintenance management system.
• Add and organize assets and child assets and ensure proper relationships between equipment and components.
• Maintain accurate records of spare parts, inventory levels, vendors, and related information.
• Receive and process purchase orders (POs) in the maintenance system.
• Adjust inventory quantities and records based on operational requirements.
• Support preventive maintenance schedules and ensure relevant equipment information is properly documented.
• Review and maintain data accuracy, completeness, and consistency within the system.
• Assist in organizing and standardizing parts and asset information.
• Coordinate regularly with the U.S.-based client regarding inventory adjustments, purchase orders, assets, and system updates.
• Identify discrepancies in parts, inventory, or asset records and coordinate with the appropriate stakeholders to resolve them.
• Support continuous improvement of maintenance data and system processes.
• Perform other maintenance system and parts management duties as assigned.

Skills

Parts management

Inventory management

Data entry

Excel

Attention to detail

Independent work

English communication

Education

Bachelor’s degree in Mechanical Technology, Industrial Technology, Maintenance Management, or related field

Tools

UpKeep

Plex

CMMS

ERP

Job description

Job Description:

Key Responsibilities

• Maintain and update equipment, machinery, assets, and spare parts information in the maintenance management system.
• Add and organize assets and child assets and ensure proper relationships between equipment and components.
• Maintain accurate records of spare parts, inventory levels, vendors, and related information.
• Receive and process purchase orders (POs) in the maintenance system.
• Adjust inventory quantities and records based on operational requirements.
• Support preventive maintenance schedules and ensure relevant equipment information is properly documented.
• Review and maintain data accuracy, completeness, and consistency within the system.
• Assist in organizing and standardizing parts and asset information.
• Coordinate regularly with the U.S.-based client regarding inventory adjustments, purchase orders, assets, and system updates.
• Identify discrepancies in parts, inventory, or asset records and coordinate with the appropriate stakeholders to resolve them.
• Support continuous improvement of maintenance data and system processes.
• Perform other maintenance system and parts management duties as assigned.

Qualifications

• Bachelor’s degree, diploma, or equivalent experience in Mechanical Technology, Industrial Technology, Maintenance Management, or a related field preferred.
• Previous experience in parts management, maintenance, inventory management, asset management, or a related role.
• Basic understanding of mechanical equipment, machinery, tools, and spare parts.
• Strong computer and data-entry skills with excellent attention to detail.
• Tech-savvy and comfortable learning and working with maintenance management, ERP, or other business software.
• Experience with UpKeep, Plex, CMMS, ERP, or similar platforms is an advantage.
• Strong organizational and record-keeping skills.
• Strong Excel and spreadsheet skills.
• Ability to work with large amounts of data while maintaining accuracy.
• Good written and verbal English communication skills.
• Comfortable communicating directly with a U.S.-based client.
• Able to work independently while following established processes and procedures.

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room