Paralegal Support

Ibex Limited; Manila; Hybrid; PHP 279,000 - 502,000; Full time

Job summary

Ibex Limited in Mandaluyong, Metro Manila, seeks a dedicated legal secretary to support attorneys and paralegals in a fast-paced, deadline-driven environment.

The first month is on-site onboarding, then transition to work-from-home with a night-shift schedule; role includes drafting documents, calendar management, file organization, and client communications. 1–2 years of legal secretarial experience preferred; strong MS Office and confidentiality required.

Qualifications

• High school diploma or GED; some college preferred.
• 1–2 years of legal secretarial experience.
• Excellent MS Office (Word, Outlook, PowerPoint, Adobe) skills.
• Excellent verbal, written, and interpersonal skills.
• Ability to multi-task with accuracy and meet deadlines.
• Familiar with e-filing.
• Ability to read and interpret written information.
• Maintain confidentiality.

Responsibilities

• Assist attorneys and paralegals with preparation of legal documents such as wills, trusts, probate pleadings, and corporate documents.
• Schedule hearings, maintain calendar and tickler system for deadlines.
• Assist in preparing for hearings and trials, coordinate witnesses and exhibits.
• Prepare correspondence under direction of attorneys.
• Collect, organize and maintain client and matter information in digital files.
• Close or direct closing of files; discuss inactive matters with attorney and records.
• Assist attorneys with accounts receivable collections.
• Utilize CRM for seminars, events and client lists.
• Screen calls and direct inquiries to appropriate attorney.
• Perform clerical duties: mail, typing, filing, scanning, records.
• Research case information and file pleadings with courts.

Skills

Communication skills

Confidentiality

Multitasking

Attention to detail

MS Office proficiency

Education

High school diploma

Some college

Tools

MS Office

Adobe

Job description

Overview

The first month will be Work On Site for proper onboarding, and will transition to a Work From Home (tagged in IBEX Shaw, Mandaluyong) setup, and on a Night Shift schedule.

This will support a US Real Estate company.

Position Summary: Provides legal secretarial support for attorneys and paralegals in a fast paced, deadline driven environment. Performs legal secretarial duties requiring specific knowledge of related standards and procedures.

Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

• Assists attorneys and paralegals with preparation of a wide range of legal documents including wills, trusts, probate pleadings, corporate documents, entity formation documents, and other legal documents under the attorney's direction.

• Schedules hearings, maintains calendar, and tickler system for all deadlines.

• Assists in preparing for hearings, trials (both jury and non-jury), file preparation, coordination and interview of witnesses, exhibits, and basic research.

• Prepares correspondence under direction of attorneys.

• Collects, organizes and maintains comprehensive client and matter information in a central digital file to be used in the administration of each matter, including the accurate preparation of new client and matter intake forms. Maintains data easily accessible to all users.

• Closes or directs closing of files. Receives, reviews, and discusses inactive matter list with attorney and advises Records on which matters to close.

• Assists attorneys with accounts receivable collections.

• Utilizes IntelliPad CRM for seminars, events and holiday gift and card client lists.

• Assists attorneys to set-up and/or keep Social Media accounts updated to match their biographies on the firm website.

• Screens telephone calls, visitors, and answers and directs inquiries to appropriate attorney.

• Performs various clerical duties including but not limited to: opening and routing mail, typing, filing, copying, scanning, and record keeping.

• Researches case information.

• Files legal pleadings and other documents with various courts; delivers judgments, and orders for signature by judge.

• Maintains and controls all physical and electronic files for the attorneys to which the secretary is assigned; may have the assistance of a File Clerk.

• Schedules appointments; accepts or refuses invitations; makes reservations; coordinates and organizes meetings; makes travel arrangements; maintains calendar for attorneys.

• May serve as backup to other secretaries as needed.

• Contributes to a positive work environment.

Qualifications

Qualifications:

High school diploma or GED; some college preferred.

at least 1-2 years legal secretarial experience.

Excellent MS Office (Word, Outlook, PowerPoint, Adobe) skills.

Excellent verbal, written, and interpersonal skills.

Ability to multi-task with accuracy.

Ability to prioritize daily projects and duties with respect to deadlines.

Familiar with e-filing.

Must demonstrate close attention to detail.

Must maintain confidentiality.

Ability to read and interpret written information.

Balances team and individual responsibilities.

Contributes to building a positive team spirit.

Must possess the ability to follow through on commitments; demonstrate accuracy and thoroughness; look for ways to improve and promote quality.