legal secretary

Achas Law Office; Las Piñas; On-site; PHP 279,000 - 469,000; Full time

Job summary

Achas Law Office in Las Piñas, Metro Manila, seeks a skilled Legal Secretary to provide essential administrative support to our legal professionals. The role demands confidentiality, accuracy, and professionalism in handling legal matters.

You will manage documents, draft legal instruments, schedule proceedings, and liaise with clients and court personnel. Strong English and Filipino communication, plus MS Office proficiency, are required.

Qualifications

• Completed secondary education; a diploma or certification in legal secretarial studies or a related field is highly desirable
• Work experience is preferred, but not required
• Exceptional organisational and time management skills with the ability to prioritise multiple tasks in a fast-paced environment
• Proficient typing and stenography skills with the ability to accurately transcribe legal materials
• Advanced proficiency with Microsoft Office applications, Canva, and legal case management software
• Strong written and verbal communication skills in English and Filipino
• Absolute commitment to honesty, confidentiality and professional discretion when handling sensitive legal information
• Meticulous attention to detail with a commitment to accuracy in all documentation and correspondence
• Excellent interpersonal skills with the ability to interact professionally with attorneys, clients and court personnel
• Trustworthiness, reliability and the ability to work independently while contributing effectively as part of a team

Responsibilities

• Managing and maintaining legal documents, case files and correspondence with meticulous attention to detail and confidentiality
• Preparing legal documents, including pleadings, contracts, memoranda and other legal instruments under the direction of legal professionals
• Scheduling and coordinating meetings, hearings, depositions and other legal appointments for attorneys and legal staff
• Maintaining comprehensive filing systems and databases to ensure all legal materials are organised and easily retrievable
• Liaising with clients, court personnel, opposing counsel and other external parties on behalf of the legal team
• Handling telephone and email communications whilst maintaining strict confidentiality of sensitive legal matters
• Managing office supplies, equipment and resources required for the legal department
• Ensuring compliance with legal and administrative procedures, deadlines and filing requirements

Skills

Typing

Stenography

MS Office

Canva

Legal case mgmt

English & Filipino

Education

Secondary education

Diploma in legal secretarial studies

Tools

Legal case management software

Job description

About the role

We are seeking a skilled and detail-oriented Legal Secretary to join our legal team in Las Pinas City, Metro Manila. This position is fundamental to the smooth operation of our law office, providing essential administrative and secretarial support to our legal professionals. As a Legal Secretary, you will be at the heart of our office operations, ensuring that all legal matters are handled with precision, confidentiality and professionalism. This role offers the opportunity to work in a dynamic legal environment whilst supporting the delivery of high-quality legal services to our clients and stakeholders.

What you'll be doing

• Managing and maintaining legal documents, case files and correspondence with meticulous attention to detail and confidentiality

• Preparing legal documents, including pleadings, contracts, memoranda and other legal instruments under the direction of legal professionals

• Scheduling and coordinating meetings, hearings, depositions and other legal appointments for attorneys and legal staff

• Maintaining comprehensive filing systems and databases to ensure all legal materials are organised and easily retrievable

• Liaising with clients, court personnel, opposing counsel and other external parties on behalf of the legal team

• Handling telephone and email communications whilst maintaining strict confidentiality of sensitive legal matters

• Managing office supplies, equipment and resources required for the legal department

• Ensuring compliance with legal and administrative procedures, deadlines and filing requirements

What we're looking for

• Completed secondary education; a diploma or certification in legal secretarial studies or a related field is highly desirable

• Work experience is preferred, but not required.

• Exceptional organisational and time management skills with the ability to prioritise multiple tasks in a fast-paced environment

• Proficient typing and stenography skills with the ability to accurately transcribe legal materials

• Advanced proficiency with Microsoft Office applications, Canva, and legal case management software

• Strong written and verbal communication skills in English and Filipino

• Absolute commitment to honesty, confidentiality and professional discretion when handling sensitive legal information

• Meticulous attention to detail with a commitment to accuracy in all documentation and correspondence

• Excellent interpersonal skills with the ability to interact professionally with attorneys, clients and court personnel

• Trustworthiness, reliability and the ability to work independently while contributing effectively as part of a team