Paralegal

Filinvest Hospitality Corporation; Manila; On-site; PHP 223,000 - 502,000; Full time

Job summary

Filinvest Hospitality Corporation seeks a Paralegal to support the legal department in preparing, reviewing, and submitting compliance documents to courts, regulatory bodies, and government agencies. The role includes coordinating filings, tracking deadlines, and maintaining logs for audits.

The ideal candidate has 2–3 years of law-related experience, strong drafting skills, and proficiency with MS Word and MS Excel, with attention to detail and the ability to work under pressure.

Qualifications

• Bachelor's degree in a relevant field; law or business preferred.
• 2–3 years of experience in a law firm, legal department, or related setting.
• Ability to draft, review, and organize compliance documents for regulatory submissions.

Responsibilities

• Draft, review, and organize compliance documents for judicial/regulatory submissions.
• Coordinate submission of documents to courts and government/regulatory agencies; track deadlines.
• Serve as liaison with agencies and internal stakeholders; communicate requirements.

Skills

Records keeping

MS Word

MS Excel

Documentation

Attention to detail

Time management

Education

Bachelor of Science graduate

Bachelor of Laws graduate

Business or relevant course

Tools

MS Word

MS Excel

DMS (document management)

SEC filings experience

Job description

Job Summary

Supports the legal department in preparing, reviewing, and submitting compliance documents to courts, regulatory, and other government agencies. Acts as a liaison between the company and judicial/regulatory bodies to ensure timely and accurate filings, responses, and regulatory compliance.

Duties and Responsibilities

Compliance Document Preparation

• Draft, review, and organize compliance documents, reports, and other submissions required by judicial and regulatory agencies.
• Ensure documents are accurate, complete, and in accordance with legal and regulatory requirements.
• Maintain templates, checklists, and standardized forms for recurring submissions.

Submission and Filing

• Coordinate and manage the submission of documents to courts, government and other regulatory agencies.
• Track submission deadlines, filing dates, and acknowledgments, ensuring timely compliance.
• Maintain detailed logs of submissions and receipts for internal reporting and audit purposes.

Agency Liaison

• Serve as the point of contact with judicial and regulatory and other agencies for routine inquiries, document clarifications, and follow-ups.
• Schedule and coordinate meetings or inspections with regulatory and other agencies as needed.
• Communicate agency requirements and updates to the legal team and internal stakeholders.

Records Management

• Assist in archiving and retrieval of compliance documents for audits, inspections, or internal review.
• Ensure compliance with internal document retention and confidentiality policies.
• Ensure the Docket Section are provided with all pertinent submissions, records and documents.

Support and Coordination

• Assist legal counsel in monitoring of legal and regulatory developments.
• Provide administrative and operational support to the legal team on compliance and regulatory matters.
• Assist legal counsel in reports and updates for management on filing status, deadlines, and regulatory obligations.

The Paralegal may be assigned other functions and responsibilities related to the above as the need arises.

Technical Competencies and Skills

• With working knowledge pertaining to basic office skills such as records keeping and retrieval
• With experience in handling various corporate documents and applications filed with government & regulatory agencies such as SEC, PSE, PDex, BIR, etc.
• Basic research skills
• With knowledge on the procedures and documents filed with the SEC, PDex and other government and regulatory agencies
• Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
• Keen eye for detail, flexibility and qualities of a team player
• With time management skills and ability to organize multiple tasks and work under pressure
• Able to write/draft reports, memos and other related documents
• Able to sort, index, categorize, order, manipulate and organize information/data/documents
• Proficient in the use of Microsoft (MS) software (i.e. Windows, Word

Education, Trainings and Licenses Required

• Bachelor of Science Graduate or Bachelor of Laws Graduate or any Business or relevant course
• At least two to three years of experience with a law firm/legal industry/legal department or other relevant experience