Operations Support Officer

Rephil Station Inc.; Metro Manila; On-site; PHP 480,000 - 720,000; Full time

Job summary

Rephil Station Inc. is seeking an Operations Support Officer to oversee the Stations Support Services team, ensuring timely, accurate delivery of support functions to gas stations.

You will supervise Cash Management, Procurement, and Workforce Support, monitor KPIs, enforce internal controls, and drive process improvements while coordinating with station personnel. Ideal candidates have a Bachelor's degree and 3–5 years of supervisory experience in retail operations, with strong analytical and

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Finance, or related field.
• 3–5 years of supervisory or team leadership experience in retail operations.
• Experience supervising Cash Management, Procurement, Workforce Administration, or related support functions.
• Excellent analytical and problem-solving abilities with keen attention to detail.
• Effective communication and interpersonal skills with the ability to collaborate across departments.
• Proficient in Microsoft Office applications; familiarity with ERP systems is a plus.

Responsibilities

• Supervise and oversee the day-to-day operations of the Stations Support Services team.
• Ensure the timely and accurate completion of support services and deliverables for gas station operations.
• Lead and monitor the performance of the Cash Management, Procurement, and Workforce Support teams.
• Assign, prioritize, and monitor workloads to ensure operational efficiency and service excellence.
• Ensure compliance with company policies, procedures, and internal controls across all support functions.
• Review reports, transactions, and documentation for accuracy, completeness, and adherence to established standards.
• Coordinate with station personnel and cross-functional departments to address operational concerns and provide timely resolutions.
• Monitor KPIs and implement corrective actions when targets are not achieved.
• Identify opportunities to improve processes, enhance productivity, and streamline support operations.
• Coach, mentor, and develop team members to improve performance and growth.
• Prepare operational reports and provide updates to management regarding performance, issues, and improvements.
• Support the implementation of new policies, systems, and projects related to retail station support services.
• Perform other duties as assigned by management.

Skills

Analytical skills

Problem-solving

Communication

Team leadership

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration/Management/Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

PowerPoint

ERP systems

Job description

Operations Support Officer is responsible for overseeing the daily operations of the Stations Support Services team, ensuring the timely, accurate, and efficient delivery of support functions to gas stations. The role supervises the Cash Management, Procurement, and Workforce Support teams, ensuring compliance with company policies, operational standards, and service level expectations while driving continuous process improvement.

Job Description:

• Supervise and oversee the day-to-day operations of the Stations Support Services team.

• Ensure the timely and accurate completion of support services and deliverables for gas station operations.

• Lead and monitor the performance of the Cash Management, Procurement, and Workforce Support teams.

• Assign, prioritize, and monitor workloads to ensure operational efficiency and service excellence.

• Ensure compliance with company policies, procedures, and internal controls across all support functions.

• Review reports, transactions, and documentation for accuracy, completeness, and adherence to established standards.

• Coordinate with station personnel and cross-functional departments to address operational concerns and provide timely resolutions.

• Monitor key performance indicators (KPIs) and implement corrective actions when service targets are not achieved.

• Identify opportunities to improve processes, enhance productivity, and streamline support operations.

• Coach, mentor, and develop team members to improve performance and foster professional growth.

• Prepare operational reports and provide updates to management regarding team performance, issues, and improvement initiatives.

• Support the implementation of new policies, systems, and projects related to retail station support services.

• Perform other duties that may be assigned by management.

Job Qualifications:

• Bachelor's degree in Business Administration, Management, Accounting, Finance, or a related field.

• Minimum of 3-5 years of supervisory or team leadership experience in retail operations, shared services, or administrative support, preferably within the fuel, retail, or FMCG industry.

• Experience in supervising teams handling Cash Management, Procurement, Workforce Administration, or related support functions.

• Excellent analytical and problem-solving abilities with keen attention to detail.

• Effective communication and interpersonal skills with the ability to collaborate across departments.

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

• Experience using ERP systems or other business management software is an advantage.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong understanding of internal controls, compliance, and operational processes.