Operations Supervisor

Earthworx Development Corporation; Baliwag; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Earthworx Development Corporation is seeking an Operations Manager to lead the Operations Department across multiple project sites. You will oversee equipment rental, subcontractor activities, fleet management, and logistics to ensure on-time project delivery and safety.

You will coordinate with admin, safety, HR, maintenance, and site teams, ensuring compliance with company policies and ISO standards while developing staff capabilities and optimizing efficiency.

Responsibilities

• Organize, supervise, and direct the Operations Department to ensure efficiency and safety.
• Oversee equipment rental and subcontractor operations across multiple sites.
• Monitor day-to-day operations of the equipment rental subcon area and ensure timely project delivery.
• Coordinate with various departments to ensure smooth deployment, maintenance, and logistics.
• Lead performance evaluations and ensure adherence to ISO standards and company policies.

Skills

Operations management

Fleet management

Team leadership

Coordination

Job description

Job description:

Duties and Responsibilities:

General

• Organize, supervise, and direct the Operations Department to ensure efficiency and maintain a strong safety culture.
• Delegate tasks and oversee the equipment rental and subcon operations within a defined area with multiple sites/locations.
• Oversee day-to-day operations of the equipment rental subcon area (project site), including equipment deployment and return.
• Inspect the quality of work performed by the Operations team including Maintenance, Inventory Control and Logistic activities and even 3rd party service providers.
• Actively report to the Executive Director, Area Supervisor and Executive Assistant, regarding day-to-day activities of Operations Department.
• Ensure that the Operations Department conform and comply with company policies and procedures.
• Ensure development and improvement of skills and competencies of Operations personnel through objective assessment.
• Ensure that the implementation of activities in the Operations Department is aligned with the integrated management system of the company (ISO 9001, ISO 14001, ISO 45001).
• Act as a link between the management and the rest of the Operations team.

Equipment and Personnel Deployment

• Responsible in ensuring that all equipment deployed are properly maintained, inspected, and in safe working condition.
• Responsible in ensuring efficient allocation of manpower (driver, operator) for every equipment rental project.
• Organize schedule of operator and/or driver before deployment to project site.
• Plan and organize shifting schedule of personnel as well as overseeing their overtime work.
• Coordinate with Admin Assistant to ensure that all supporting records (Delivery Receipt, Travel Order, Itinerary, Permits, 3rd Party Heavy Equipment Testing) needed to ensure smooth deployment are available prior to the dispatch of the equipment from the yard.
• Facilitate the conduct of pre-mobilization orientation and accomplish the Project Information Sheet prior to deployment of manpower to the project site.
• Ensure that inspections of units done by respective personnel (e.g EDRC, EIC)
• Monitor and enhance utilization and profitability of equipment deployed in the project site.
• Ensure timely completion of project activities within the defined rental agreement.
• Maintain positive working relationship with project team of client to ensure that the project is completed on-time and according to the requirements of equipment rental agreement.
• Provide solutions and alternatives to address project concerns, meet customer requirements, and enhance customer satisfaction.
• Ensure safe working conditions in the project site in coordination with the Safety Officer.
• Get involved directly in responding to incidents and emergencies in the project site.
• Coordinate with the Executive Director for any critical issues that need management’s discretion and decision.
• Coordinate with Maintenance Facilitator for equipment maintenance and repair needs.
• Coordinate with Safety Officer in the investigation of onsite incidents and in establishing controls/measures.
• Coordinate with Area Supervisor in handling customer concerns and complaints.
• Coordinate with Warehouse and Inventory Control Officer in monitoring equipment inventory and availability.
• Coordinate with HR Assistant in the fulfillment of training and manpower needs (operator, driver) for each project site.
• Coordinate with Admin Assistant in ensuring supplies needed (e.g., materials, tools, PPE, accommodation) in the project site are procured and provided in a timely manner.
• Coordinate with Admin Assistant in ensuring that proper documents (e.g., Travel Order, Delivery Receipt) are accomplished prior to transfer of the equipment from one project site to another.
• Coordinate with the Sales regarding status of project requirements.
• Recommend improvements in the Operations and Deployment procedures, forms, and guidelines.

Fleet management

• Review status of fleet summary for both deployed and undeployed units (including attachments) for both manned and unmanned units.
• Ensure that inspections of units are done by responsible personnel (e.g EDRC, EIC)
• Review and follow-up status of Service Requests based on importance and urgency
• Follow-up on the parts procurement lead-time
• Coordination with the Site Coordinator and Safety Officer for the schedule of site visit

Other Tasks

• Perform the tasks of the Site Coordinator in case unavailable.
• Conduct coaching to operations personnel on how to perform their duties and responsibilities.
• Handles client complaints accordingly if there are issues in the operations.
• Oversee (together with the Safety Officer and/or existing competent operator/driver) the conduct of trade test of skilled worker applicants in the project site as requested by HR recruitment team and the client
• Evaluate performance of operations personnel under his supervision using appropriate HR forms (e.g., 90-day evaluation, 180-day evaluation, regular performance evaluation).
• Review the need of Operations personnel for overtime based on urgency or demand.
• Coordinate with HR Department regarding any minor or major or alleged violations of the Operations personnel against the company’s policies and procedures.
• Communicate effectively and openly to the management (Executive Director, Area Supervisor, Area Manager) all concerns or issues pertaining to the assigned duties and responsibilities, and scope of work.
• Other tasks that may be assigned from time to time by the Executive Director or Authorized Personnel