Operations Project Support Specialist

Snapscale; Davao City; Remote; PHP 223,000 - 391,000; Full time

Benefits offered by this job

HMO upon completion of 3 months

Attendance bonuses and employee Incent

Referral bonus

24 leave benefits

Transportation or internet allowance

Annual salary increase based on perf

Career growth and development

Fun and supportive work environment

Job summary

Snapscale is seeking an Operations Virtual Assistant to support daily operations by tracking projects, samples, and internal requests from initiation through completion.

You will maintain records, coordinate with internal teams and vendors, monitor deadlines, and ensure tasks move forward efficiently, escalating delays when necessary. Perks include HMO after 3 months, attendance bonuses, and 24 leave benefits.

Qualifications

• Experience as Virtual Assistant or similar role.
• Experience with project tracking, data entry, or administrative operations.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, requests, and deadlines simultaneously.

Responsibilities

• Log new projects, samples, and internal requests into tracking systems.
• Ensure each item has an owner, deadline, status, and next steps.
• Monitor active projects daily and maintain status updates.
• Identify stalled or overdue items and follow up with stakeholders.
• Coordinate with internal teams and vendors for timely completion.
• Track samples and requests from initiation to final disposition.
• Escalate delays and missing information when necessary.
• Maintain accurate information across trackers and systems.
• Conduct routine data checks for completeness and accuracy.
• Organize digital files with consistent naming conventions.
• Prepare end-of-day reports on completed tasks, ongoing items, and blockers.
• Prepare weekly summaries of open items and bottlenecks.
• Identify recurring delays and propose process improvements.

Skills

Organizational skills

Attention to detail

English communication

Multi-project management

Proactive follow-up

Independent worker

Willingness to learn

Tools

Spreadsheet software (Excel/GSheets)

Task-tracking systems

Job description

Snapscale is seeking an Operations Virtual Assistant to support daily operations by tracking projects, samples, and internal requests from initiation through completion.

You will maintain records, coordinate with internal teams and vendors, monitor deadlines, and ensure tasks move forward efficiently, escalating delays when necessary. Perks include HMO after 3 months, attendance bonuses, and 24 leave benefits.