Strategic Executive Assistant & Personal Operations Lead

Snapscale; Davao City; Remote; PHP 391,000 - 725,000; Full time

Benefits offered by this job

HMO

Competitive pay

Government-mandated benefits

13th month pay

Night differential pay

Internet allowance

Perfect attendance bonus

Yearly salary increase

Career growth opportunities

Fun and supportive environment

Job summary

Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. The role acts as a strategic proxy, overseeing calendars and records, anticipating needs, and optimizing time and attention to enable growth and high-level effectiveness.

The candidate will manage calendars, inboxes, CRM data, and basic Practos reporting while handling personal tasks, travel, reservations, and budget tracking.

Qualifications

• Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US‑based business owners or executives.
• Experience managing calendars, inboxes, and scheduling for executives or senior leadership.
• Experience supporting personal tasks, lifestyle coordination, or household management (preferred).
• Hands-on experience with CRMs.
• Familiarity with task planning, organizational systems, and workflow management tools.

Responsibilities

• Manage and maintain the client’s calendar, coordinating internal and external meetings.
• Oversee email inbox management, priorities, and reminders.
• Maintain digital files, notes, and documentation in Practos.
• Assist with basic reporting in Practos, updating statuses and records.
• Enter and update CRM information daily for complete, timely records.
• Assist with personal administrative tasks such as reservations, travel coordination, appointments, and reminders.
• Support budgeting activities by tracking expenses, updating spreadsheets, and preparing summaries.

Skills

Calendar management

Inbox management

CRM proficiency

Task planning

Organizational skills

Budgeting basics

Spreadsheet work

Tools

Practos

Spreadsheets

Job description

Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. The role acts as a strategic proxy, overseeing calendars and records, anticipating needs, and optimizing time and attention to enable growth and high-level effectiveness.

The candidate will manage calendars, inboxes, CRM data, and basic Practos reporting while handling personal tasks, travel, reservations, and budget tracking.