Operations Virtual Assistant - Project Tracking & Support

Snapscale; Davao City; Sur place; PHP 279 000 - 502 000; Plein temps

Avantages offerts par ce poste

HMO after 3 months

Attendance bonuses

Referral bonus

24 leave benefits

Transport/internet allowance

Annual salary increase

Career growth

Fun workplace

Résumé du poste

Snapscale is seeking an organized Operations Virtual Assistant (Project Support Assistant) to help manage daily operations by tracking projects, samples, and internal requests from initiation to completion. You will ensure clear ownership, deadlines, and progress updates across trackers and teams.

You will routinely generate end-of-day and weekly status reports, coordinate with internal teams and vendors, and escalate delays to keep work moving smoothly.

Qualifications

• Experience as Virtual Assistant or similar supporting operations.
• Experience with project tracking and data entry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal English communication.
• Ability to manage multiple tasks and deadlines.

Responsabilités

• Log new projects, samples, and requests into tracking systems.
• Ensure each item has owner, deadline, status, next steps.
• Monitor active projects daily and update status.
• Identify stalled or overdue items and follow up.
• Coordinate with internal teams and vendors for timely completion.
• Track samples and requests from initiation through receipt and disposition.
• Escalate delays and missing information when necessary.
• Maintain accurate information across trackers.
• Conduct routine data checks.
• Organize digital files with consistent naming.
• Prepare end-of-day reports.
• Prepare weekly summaries of open items and bottlenecks.
• Identify recurring delays and suggest process improvements.

Connaissances

Virtual Assistant experience

Project tracking

Data entry

Organizational skills

English communication

Description du poste

Snapscale is seeking an organized Operations Virtual Assistant (Project Support Assistant) to help manage daily operations by tracking projects, samples, and internal requests from initiation to completion. You will ensure clear ownership, deadlines, and progress updates across trackers and teams.

You will routinely generate end-of-day and weekly status reports, coordinate with internal teams and vendors, and escalate delays to keep work moving smoothly.