Executive Virtual Assistant

SOVA; Philippines; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Health Maintenance Organization (HMO)

Competitive pay

Government-mandated benefits

13th month pay

Night differential pay

Internet allowance

Perfect attendance bonus

Yearly salary increase

Career growth opportunities

Supportive work environment

Job summary

Snapscale seeks a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. You will manage calendars, oversee email, maintain Practos files, and keep CRM data up-to-date while handling personal tasks and coordinating travel.

This role acts as a strategic proxy to optimize the client's time and ensure top-level effectiveness, with a focus on supporting growth and operational freedom for US-based leadership.

Qualifications

• 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
• Proven experience managing calendars, inboxes, and scheduling for executives or senior leadership.
• Experience supporting personal tasks, lifestyle coordination, or household management is preferred.

Responsibilities

• Manage and maintain the client’s calendar, including scheduling and coordinating meetings.
• Oversee email inbox management and follow-up reminders.
• Maintain organized digital files and documentation in Practos.
• Assist with basic reporting in Practos and update CRM daily.
• Enter and update CRM information for complete documentation.
• Assist with personal administrative tasks such as travel coordination and appointments.
• Support budgeting activities by tracking expenses and preparing summaries.

Skills

Calendar management

Inbox management

CRM systems

Executive support

Personal tasks handling

Tools

Practos

Spreadsheets

Task management tools

Job description

Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. This role goes beyond task management, you will be responsible for managing the client themselves. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness.

Responsibilities:

• Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
• Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
• Maintain accurate and organized digital files, notes, and documentation in Practos.
• Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records.
• Enter and update CRM information daily to maintain complete and timely documentation.
• Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
• Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.

Perks:

• Health Maintenance Organization (HMO)
• Competitive pay
• Government-mandated benefits
• 13th month pay
• Night differential pay
• Internet allowance
• Perfect attendance bonus
• Yearly salary increase
• Opportunities for career growth and development
• Fun and supportive working environment

Requirements:

Professional Experience

• Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
• Proven background in managing calendars, inboxes, and scheduling for executives or senior leadership.
• Experience supporting personal tasks, lifestyle coordination, or household management (preferred).

Technical & Systems Proficiency

• Hands-on experience working with CRMs.
• Familiarity with task planning, organizational systems, and workflow management tools.

Organizational & Coordination Skills

• Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
• Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.