Operations Associate (Start ASAP)

Holy Trinity University; Cebu City; On-site; PHP 223,000 - 446,000; Full time

Job summary

An educational institution located in the Philippines is seeking a dedicated individual to monitor vessel reporting, ensure data accuracy, and communicate with ships. Candidates should have a Bachelor’s degree and preferably 1 year of relevant experience, with fresh graduates encouraged to apply. Proficiency in MS Excel and excellent communication skills are essential.

Qualifications

• Basic proficiency in MS Excel including graphs and charts.
• Excellent oral and written communication in English.
• Background in shipping/maritime operations is a plus.
• Excellent oral and written English communication skills.

Responsibilities

• Monitor vessel reporting and verify data accuracy.
• Identify data inconsistencies for corrective action.
• Communicate with ships to clarify data content.
• Provide administrative support to the operations team.
• Liaise with vessel operators to clarify day-to-day vessel activities and gather operational insights.
• Process and manage operational data efficiently.
• Execute processes according to the company's standard operating procedures.
• Respond promptly and accurately to stakeholder queries.
• Work with cross-functional teams to address data-related concerns or issues.
• Provide administrative support to the operations team.
• Perform other duties as assigned by management.

Skills

MS Excel proficiency

Communication skills

Problem-solving

Education

Bachelor’s or College degree

Tools

MS Excel

Job description

Your Role

Here’s what you will be doing:

• Monitor vessel reporting and ensure timely submission of required reports; follow up with vessels as needed and verify data accuracy.
• Identify data inconsistencies and abnormalities for corrective action.
• Coordinate with the technical team to resolve any system-related issues.
• Communicate directly with ships regarding reporting data content.
• Liaise with vessel operators to clarify day-to-day vessel activities and gather operational insights.
• Process and manage operational data efficiently.
• Execute processes according to the company's standard operating procedures.
• Respond promptly and accurately to stakeholder queries.
• Work with cross-functional teams to address any data-related concerns or issues.
• Provide administrative support to the operations team.
• Perform other duties as assigned by management.

About You

The company is looking for:

• Bachelor’s or College degree in any field.
• Preferably at least 1 year of relevant work experience.
• Fresh graduates are welcome to apply.
• Basic proficiency in MS Excel (graphs, charts, pivot tables, data validation, simple formulas).
• Excellent oral and written English communication skills.
• Background in shipping/maritime operations is a plus but not required.

This job may close before the stated closing date. You are encouraged to apply as soon as possible.