Operations Associate (Start ASAP)

Northwestern University; Cebu City; On-site; PHP 279,000 - 469,000; Full time

Job summary

An educational institution is seeking a candidate for a role focusing on vessel reporting and data management in Cebu City. Responsibilities include monitoring submission of reports, identifying data issues, and coordinating with teams. Ideal candidates hold a Bachelor’s degree, possess excellent communication skills, and preferably have experience in maritime operations. Fresh graduates are encouraged to apply. Immediate applications are recommended as the job may close early.

Qualifications

• At least 1 year of relevant work experience preferred, but fresh graduates are welcome.
• Background in shipping/maritime operations is a plus.
• Basic proficiency in MS Excel (graphs, charts, pivot tables).
• Excellent oral and written English communication skills.
• Background in shipping/maritime operations is a plus but not required.

Responsibilities

• Monitor vessel reporting and ensure timely submission of required reports.
• Identify data inconsistencies and take corrective action.
• Coordinate with the technical team for system-related issues.
• Communicate directly with ships regarding reporting data.
• Liaise with vessel operators to gather operational insights.
• Process and manage operational data efficiently.
• Execute processes according to the company's standard operating procedures.
• Respond promptly and accurately to stakeholder queries.
• Work with cross-functional teams to address any data-related concerns or issues.
• Provide administrative support to the operations team.
• Perform other duties as assigned by management.

Skills

MS Excel proficiency

Excellent oral and written English communication

Education

Bachelor’s or College degree

Tools

MS Excel

Job description

Your Role

Here’s what you will be doing:

• Monitor vessel reporting and ensure timely submission of required reports; follow up with vessels as needed and verify data accuracy.
• Identify data inconsistencies and abnormalities for corrective action.
• Coordinate with the technical team to resolve any system-related issues.
• Communicate directly with ships regarding reporting data content.
• Liaise with vessel operators to clarify day-to-day vessel activities and gather operational insights.
• Process and manage operational data efficiently.
• Execute processes according to the company's standard operating procedures.
• Respond promptly and accurately to stakeholder queries.
• Work with cross-functional teams to address any data-related concerns or issues.
• Provide administrative support to the operations team.
• Perform other duties as assigned by management.

About You

The company is looking for:

• Bachelor’s or College degree in any field.
• Preferably at least 1 year of relevant work experience.
• Fresh graduates are welcome to apply.
• Basic proficiency in MS Excel (graphs, charts, pivot tables, data validation, simple formulas).
• Excellent oral and written English communication skills.
• Background in shipping/maritime operations is a plus but not required.

This job may close before the stated closing date. You are encouraged to apply as soon as possible.

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