Operations Assistant & Executive Support Specialist

The Aux; Philippines; On-site; PHP 1,900 - 2,600; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential

20 Leaves (after 6 months)

Holiday pay

Overtime pay

Referral bonus (P10,000 after 3 months

HMO (after 6 months)

Job summary

The Aux in the Philippines is seeking an organized Operations Assistant to provide administrative and operational support across scheduling, communications, and light finance. You will help streamline daily operations and coordinate with internal and external stakeholders.

The ideal candidate will bring 3+ years of experience in EA/Operations roles, strong time management and written/spoken communication skills, and comfort handling confidential information.

Qualifications

• 3+ years as EA/Operations Assistant or Coordinator.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Experience supporting senior executives preferred.
• Able to handle confidential information.

Responsibilities

• Manage executive inbox, calendar, and email drafts.
• Coordinate meetings, agendas, and action items.
• Track projects and maintain documentation.
• Assist monthly invoicing and QuickBooks records.
• Support CRM updates, outreach, and lead follow-up.

Skills

Executive support

Operations support

Coordination

Communication

Confidentiality

Tools

QuickBooks

Salesforce

HubSpot

Google Workspace

MS 365

Asana

ClickUp

Notion

Job description

The Aux in the Philippines is seeking an organized Operations Assistant to provide administrative and operational support across scheduling, communications, and light finance. You will help streamline daily operations and coordinate with internal and external stakeholders.

The ideal candidate will bring 3+ years of experience in EA/Operations roles, strong time management and written/spoken communication skills, and comfort handling confidential information.