Operations & Admin Lead — Cross-Functional Excellence

Private Advertiser; Santo Niño 1st; On-site; PHP 350,000 - 520,000; Full time

Job summary

Private Advertiser in the Philippines is seeking an Operations Executive to provide structured administrative and operational support across the organization. You will help manage day-to-day office operations, documentation, and coordination with internal and external stakeholders to ensure policy compliance and efficiency.

The role requires highly organized, proactive individuals with strong attention to detail, the ability to handle multiple tasks, and experience supporting cross-functional

Qualifications

• Diploma or Degree in Business Administration, Management, or related disciplines.
• Minimum 5 years of relevant administrative or operations executive support experience.
• Experience in healthcare or medical devices environment is a plus.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office and enterprise systems.

Responsibilities

• Provide comprehensive administrative support to management and business units.
• Maintain accurate documentation, records, and reports per company standards.
• Prepare reports, summaries, and internal documentation as required by management.
• Manage filing systems (physical and digital) to ensure accessibility and traceability.
• Coordinate with internal departments, vendors, and external partners to ensure smooth operations.
• Support cross-functional communication and timely task completion.
• Assist in coordinating meetings, schedules, and operational updates.
• Support HR functions including onboarding coordination, document preparation, attendance tracking, and general HR administration.
• Assist finance team with invoice processing, purchase orders, payment follow-ups, and basic reconciliation.
• Provide administrative and coordination support for operational activities.
• Manage office administration, facilities maintenance, vendor coordination, and asset tracking.
• Coordinate procurement: sourcing, quotations, and purchase tracking; monitor supplies.
• Assist in monitoring compliance with policies and procedures; support audits.
• Support process improvements and workflow enhancements.
• Perform ad-hoc assignments and support new initiatives and system implementations.

Skills

Organizational skills

Analytical thinking

Problem solving

Communication

Stakeholder management

Education

Business Administration / Management degree

Tools

Microsoft Office

ERP systems

Job description

Private Advertiser in the Philippines is seeking an Operations Executive to provide structured administrative and operational support across the organization. You will help manage day-to-day office operations, documentation, and coordination with internal and external stakeholders to ensure policy compliance and efficiency.

The role requires highly organized, proactive individuals with strong attention to detail, the ability to handle multiple tasks, and experience supporting cross-functional